JOBS IN ZAMBIA - DAILY ZAMBIA JOBS

Monday, January 25, 2016

ADMINISTRATIVE OFFICER



Zambia has one of the highest HIV infection rates in the world with a prevalence rate of over 12.4% among 15 to 49 year olds. The long-term objective of the Zambian Government is to end the HIV threat by 2030. To this end, the current ‘National AIDS Strategic Framework’ focuses on prevention measures especially for young people. Its main emphasis is on comprehensive sexuality education, prevention measures and medical and psychosocial services for young people. In 2013, together with other countries of Eastern and Southern Africa, Zambia affirmed the ESA Ministerial Commitment’ to provide both comprehensive sexuality education and access to youth-friendly health services for young people. According to current statistics, 4% of boys and 6% of girls between the ages of 15 and 19 are infected with HIV. Approximately 15% of young people have their first sexual experiences before the age of 15 and over 16,000 girls dropped out of school in 2014 due to being pregnant. At the same time, young people have very limited access to full and accurate information or to sexual and reproductive health services. In the current context, schoolboys and schoolgirls aged between 10 and 19 do not receive sufficient protection from HIV infection or early parenthood.
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the Government of the Republic of Zambia, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is working to ensure that in two districts of the Southern Province, schoolboys and schoolgirls aged between lo and 19 are better protected against HIV infection and pregnancy.
Administrative Officer (Lusaka based)
REF: GIZ_HIV_ADM
Main tasks and responsibilities:
  1. Providing administrative services for the Multi-sectoral HIV Programme’s Lusaka office
  2. Ensuring that the Programme is in compliance with the financial and administrative regulations
  3. Organising administrative and logistical aspects of programme acthlítles (travel schedules: hotel and ticket reservations; transport for visitors; preparation of meetings and workshops)
  4. Liaising with the provincial office in Livingstone and disseminating rules and regulations according to the Programme Coordinator’s instructions
  5. Providing administrative services as needed to the programme’s decentralised office in Livingstone as well as providing backstopping support as needed lo the Administrative Officer for the Livingstone office
  6. Assisting in the preparation and the organisation of events, meetings, workshops and seminars within and outside the programme
  7. Maintaining the inventory of all programme assets
  8. Maintaining and updating the programme’s database (i.e. personnel data, attendance records of staff, documents in reference files in accordance with GIZ rules and regulations)
  9. Monitoring availability of materials and stock and carrying out procurement in accordance with the guidelines
  10. Prepanng all accounting documents related to events and meetings
  11. Assisting in the preparation of programme budgets and financial records (vouchers, cash book, travel claims, requests for funds, etc.)
  12. Assisting with cash withdrawals for the programme
  13. Managing and monitoring the monthly accounting and financial plans
  14. Monitoring programme expenses according to the budget
  15. Any other tasks upon agreement with the Programme Coordinator

Qualifications and requirements:
The applicant should hold a bachelor’s degree in Business Administration or a relevant fields. He/she should have at least three years’ professional experience in a comparable position. Fluency in English, both written and oral, is required and the applicant must be able to manage and prioritise his/her workload. The applicant must have a proactive attitude and be a team player with the ability to work with minimum supervision. In addition, the applicant must have strong interpersonal and communication skills as well as excellent IT and numerical skills.
The successful candidate will be expected to start employment with GIZ, on a full-time basis, as soon as possible. The contract shall be for a fixed term with a possibility of renewal interested candidates must send their CVs and covering letters electronically quoting the above reference to:
GIZ-Zambia@giz.de by 15:00 hrs on Friday, 29th January 2016.
Please note that only applicants selected for interview will be contacted.
GIZ is committed to being an equal opportunities employer, therefore, women are strongly encouraged to apply.

Categories

NGO JOBS ICT JOBS Lusaka Finance Accountant Agriculture Administration Health Human Resources Sales Kitwe Lecturer Civil Engineer Solwezi Consultancy Legal Jobs SCHOLARSHIPS Education MEDIA AND COMMUNICATIONS Driver Jobs Mining Jobs Ndola Procurement Jobs Monitoring and Evaluation Electrical Engineering Telecommunications MTN Zambia First Quantum Minerals Ltd Project Manager Airtel Zambia ZRA Zambia Revenue Authority Community Development Jobs Kasama LMC Lumwana Mining Company Limited Marketing Zamtel Save the Children World Vision Environmental Jobs Kabwe Malawi Jobs Research Graduate Trainee Standard Chartered Bank CARE INTERNATIONAL ZAMBIA Zimbabwe AWF African Wildlife Foundation Choma GOVERNMENT JOBS Mechanical Engineering NAPSA National Pension Scheme Authority PwC Teaching Jobs UN United Nations Zambia Sugar Plc Afdb African Development Bank Mopani Copper Mines PLC Security Jobs AB Bank Zambia Customer Care FINCA Zambia MU MULUNGUSHI UNIVERSITY PATH INTERNATIONAL RDA Road Development Agency UNICEF US Embassy in Zambia BANKING JOBS CHAI Clinton Health Access Initiative COMESA Chipata FHI360 Mongu SNV ZAMBIA Sandvik Economist Internship Livingstone Plan International WaterAid Zambia Zambia Banks Zanaco Zambia National Commercial Bank AU African Union Access Bank BOZ Bank of Zambia CRS Catholic Relief Services Cavmont Bank Chingola Copperbelt Energy Corporation Democratic of the Congo Kalulushi SADC Southern African Development Community USAID Zambia BancABC Copperbelt University ECOBANK ZAMBIA Kalumbila Librarian Lubambe Copper Mine Limited UNZA University of Zambia ZTB Zambia Tourism Board Barclays Bank Zambia Center for Infectious Disease Research in Zambia Climate Change and Environment Copperbelt EGPAF Elizabeth Glazer Pediatric AIDS Foundation ERB Energy Regulation Board Lusaka University OXFAM Volunteering WFP World Food Programme ZEMA Zambia Environmental Management Agency ZICTA Zambia Information n Communications Technology Authority Zambia Breweries Plc Atlas Copco Zambia Aviation Jobs Citibank DBZ DEVELOPMENT BANK OF ZAMBIA Human Rights Jhpiego MEDICAL STORES LIMITED Mazabuka Ministry of Gender and Child Development NEPAD NPA National Prosecution Authority National Airports Corporation National Breweries PC Population Council PSI Puma Energy International Restless Development The World Bank UNDP VSO Voluntary Service Overseas ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY Zambia Red Cross Society ACC Anti Corruption Commission Zambia Abt Associates Blantyre British Council in Zambia CIVIL SERVICE JOBS Chamber of Mines of Zambia Chibombo Chililabombwe Chirundu Coca Cola Customer Support - Technical Support Danish Refugee Council ELECTORAL COMMISSION OF ZAMBIA ESAMI Eastern and Southern African Management Institute FNB FIRST NATIONAL BANK ZAMBIA Finca Malawi Food and Nutrition HPCZ Health Professions Council of Zambia Hospitality Jobs IRC International Rescue Committee Insurance Jobs Islamic Relief Kasumbalesa Konkola Copper Mines plc Legal Aid Board Lilongwe Lumwana MKUSHI MPIKA Maamba Collieries Limited Marie Stopes Zambia Ministry of local government and housing Mufulira NCC NATIONAL COUNCIL FOR CONSTRUCTION NFNC National Food and Nutrition Commission NHA National Housing Authority NLACW National Legal Aid Clinic for Women NRFA National Road Fund Agency NU Northrise University National Milling Corporation PACRA Patents and Companies Registration Agency PACT PIA Pensions and Insurance Authority Peace Corps Zambia Purchasing - Supplies Manager Records Management Rural Electrification Authority SUPPLY CHAIN Statistician Veterinary Council of Zambia WHO World Health Organization WWSC Western Water and Sewerage Company Workers Compensation Fund ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZWMA Zambia Weights and Measure Agency Zambia Catholic University