Zambia has one of the highest HIV infection rates in the world with a prevalence rate of over 12.4% among 15 to 49 year olds. The long-term objective of the Zambian Government is to end the HIV threat by 2030. To this end, the current ‘National AIDS Strategic Framework’ focuses on prevention measures especially for young people. Its main emphasis is on comprehensive sexuality education, prevention measures and medical and psychosocial services for young people. In 2013, together with other countries of Eastern and Southern Africa, Zambia affirmed the ESA Ministerial Commitment’ to provide both comprehensive sexuality education and access to youth-friendly health services for young people. According to current statistics, 4% of boys and 6% of girls between the ages of 15 and 19 are infected with HIV. Approximately 15% of young people have their first sexual experiences before the age of 15 and over 16,000 girls dropped out of school in 2014 due to being pregnant. At the same time, young people have very limited access to full and accurate information or to sexual and reproductive health services. In the current context, schoolboys and schoolgirls aged between 10 and 19 do not receive sufficient protection from HIV infection or early parenthood.
On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the Government of the Republic of Zambia, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is working to ensure that in two districts of the Southern Province, schoolboys and schoolgirls aged between lo and 19 are better protected against HIV infection and pregnancy.
Administrative Officer (Lusaka based)
Main tasks and responsibilities:
  1. Providing administrative services for the Multi-sectoral HIV Programme’s Lusaka office
  2. Ensuring that the Programme is in compliance with the financial and administrative regulations
  3. Organising administrative and logistical aspects of programme acthlítles (travel schedules: hotel and ticket reservations; transport for visitors; preparation of meetings and workshops)
  4. Liaising with the provincial office in Livingstone and disseminating rules and regulations according to the Programme Coordinator’s instructions
  5. Providing administrative services as needed to the programme’s decentralised office in Livingstone as well as providing backstopping support as needed lo the Administrative Officer for the Livingstone office
  6. Assisting in the preparation and the organisation of events, meetings, workshops and seminars within and outside the programme
  7. Maintaining the inventory of all programme assets
  8. Maintaining and updating the programme’s database (i.e. personnel data, attendance records of staff, documents in reference files in accordance with GIZ rules and regulations)
  9. Monitoring availability of materials and stock and carrying out procurement in accordance with the guidelines
  10. Prepanng all accounting documents related to events and meetings
  11. Assisting in the preparation of programme budgets and financial records (vouchers, cash book, travel claims, requests for funds, etc.)
  12. Assisting with cash withdrawals for the programme
  13. Managing and monitoring the monthly accounting and financial plans
  14. Monitoring programme expenses according to the budget
  15. Any other tasks upon agreement with the Programme Coordinator

Qualifications and requirements:
The applicant should hold a bachelor’s degree in Business Administration or a relevant fields. He/she should have at least three years’ professional experience in a comparable position. Fluency in English, both written and oral, is required and the applicant must be able to manage and prioritise his/her workload. The applicant must have a proactive attitude and be a team player with the ability to work with minimum supervision. In addition, the applicant must have strong interpersonal and communication skills as well as excellent IT and numerical skills.
The successful candidate will be expected to start employment with GIZ, on a full-time basis, as soon as possible. The contract shall be for a fixed term with a possibility of renewal interested candidates must send their CVs and covering letters electronically quoting the above reference to: by 15:00 hrs on Friday, 29th January 2016.
Please note that only applicants selected for interview will be contacted.
GIZ is committed to being an equal opportunities employer, therefore, women are strongly encouraged to apply.
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