JOBS IN ZAMBIA - DAILY ZAMBIA JOBS

Monday, January 25, 2016

FIELD ACCOUNTANT



DAI, an international development company based in Bethesda, MD, has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change.
Summary of Primary Duties
The Field Accountant is a key member of the finance team. He/She will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Field Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. The individual is also responsible for cash flow analyses, and the overall financial well-being of the project. This position will work collaboratively with local and home office staff but will report to the designated local Finance and Administration Manager. The Field Accountant may perform any other related duties as assigned.
Essential Duties
Financial Reporting
  • Prepares vendor and remittance tax forms, and ensures these are submitted in a timely manner
  • Prepares and submits monthly reconciliation reports for review
  • Monitors and submits advance, commitment, and grant reports as applicable
  • Oversees the reporting of expenses by regional offices
  • Monitors and reports on partner/vendor payment schedules and obligations
  • Assists in preparing information for any contractual financial reporting requirements
Audit
  • Supports preparation of internal and external audits
  • Supports responses and actions to internal audit comments
  • Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI policies and procedures
  • Performs regular spot audits on project files.
  • Ensures backup documentation is uploaded to relevant system according to set deadlines
Policies & Procedures
  • Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, and the terms of the contract.
General Accounting/Financial Management
  • Initiates wire requests for field project implementation
  • Verifies vendor invoices for accuracy
  • Verifies accuracy of expenses, and project accounting codes
  • Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
  • Ensures request for payments have appropriate approvals
  • Ensures the timely deposit of cash receipts
  • Responsible for recording and assigning costs based on approved budget in field accounting system (FAS)
  • Performs monthly bank reconciliations and routinely monitors bank account balances
  • Verifies backup documentation for all project-related transactions, and ensures completeness and appropriate review and approvals are documented
  • If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
  • Ensures the safeguard of bank checks, cash receipts, and petty cash
  • Supports management of banking relationships
  • Prepares, reviews, and submits project cost data prior to sending to DAI Washington
  • Responsible for maintaining file management systems for soft and hard copy documentation
  • Maintains files on grant/procurement/subcontractor documents and modifications as applicable
  • Supports periodic cash counts
  • Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
  • Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID
  • Analyzes and reconciles project inventory on a regular basis ensuring that the value/purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance.
Travel Advances & Reimbursements
  • Audits travel requests and expense reports for accuracy and compliance
  • Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
  • Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.
Payroll
  • Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate
  • Tracks and monitors leave balances and liability payments
  • Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
  • Ensures staff compliance with timekeeping policy and procedures
Financial Systems
  • Uses field accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly
  • Communicates with home office system support teams on troubleshooting technical issues
  • Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation – BOX
Qualifications
  • B.A. Degree in Accounting, Finance, Business Administration or equivalent.
  • 4+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
  • Minimum 2 years experience supporting USAID-funded projects
  • Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to the time sensitive inquiries
  • Experience with enterprise accounting software, and Microsoft office suite
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontracts, grants, etc.)
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required
Additional information on scopes of work, required qualifications, and to apply, please visit the website listed under each position. Candidates will be required to upload their CVs and cover letters to the online application form. Only candidates who are shortlisted for interview will be contacted.
No email inquiries please.
The deadline for applications is 29 January 2016.
To apply for this job please visit the following URL: https://dai-suppliers.formstack.com/forms/field_accountant

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