JOBS IN ZAMBIA - DAILY ZAMBIA JOBS

Monday, January 25, 2016

GRANTS & PROCUREMENT OFFICER



DAI, an international development company based in Bethesda, MD, has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change.
Summary of Primary Duties
The Grants and Procurement Officer will assume responsibility for coordination of grants and procurement activities in support of project activities and operations. The Grants and Procurement Officer will report to the Finance and Administration Manager. He/She will play a pivotal role in ensuring integrity, fairness, and openness in all grants and procurement processes, as well as adherence to policies, procedures, and controls. The position requires relevant work experience in the field of grants, subcontracting, and procurement across a variety of industry sectors. The position requires knowledge of the Federal Acquisition Regulations (FAR), as well as USAID rules and regulations regarding grants (ADS) and procurement (AIDAR). The Grants and Procurement Officer will be responsible for overseeing and ensuring that complete grants and procurement related backup documentation is maintained and submitted for payments, and that all files are audited in support of closeout procedures. He/She will oversee the process for assessing grantee financial capability. He/she will also be responsible for managing procurement solicitations and price/cost/reasonability analyses.
Essential Duties
Grants Management
  • Review grantee proposals, applications, and budgets for cost reasonableness and adherence to grant management strategy and policies;
  • Train local grantees in compliance with USAID assistance regulations , including ADS 303 rules and regulations, and DAI grant policies and procedures;
  • Prepare, analyze, and evaluate submissions to Requests for Applications (RFAs), Annual Program Statements (APS), or other solicited and unsolicited proposals, as outlined in the Grants Manual
  • Help facilitate Grant Selection Committees, ensuring that Committee participants understand evaluation criteria, have no conflicts of interest, and are trained in the required evaluation process;
  • Establish and maintain accurate grant documentation for each new award;
  • Oversees grant implementation from executing and signing of the award, monitoring of and documenting grantee activities, administrative actions, as necessary, and final reports;
  • Responsible for reviewing grant deliverables and vouchers for payment before disbursements are made;
  • Oversee grant closeout procedures, including disposition plans, as applicable.
Procurement Management
  • Oversee solicitation bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans;
  • Monitor, track and expedite all project procurement activities and delivery status of goods/services;
  • Ensure pricing information is accurate and aligns with acquisition policies;
  • Conduct price/cost/reasonability analyses;
  • Review requisition documentation, cost estimates, statements of work, etc.;
  • Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications;
  • Determine source selection methods for complex procurement to ensure compliance
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process;
  • Prepare cost evaluation data, and source selection documentation;
  • Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies;
  • Maintain procurement file system in DAI’s system
Reporting
  • Develop acquisition planning reports and present to Senior Management on a quarterly basis at a minimum, or more often as required;
  • Participate in workplanning and activity planning to prepare for grants, activities, and procurements in support of activities;
  • Monitor and track grant and procurement activities, including deliverables and milestones
Audit
  • Ensure complete backup documentation for all grants and procurement is maintained in DAI systems, including DAI’s grants and procurement system (TAMIS), and hard copy files;
  • Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance;
  • Manage the closeout and audit of every grant activity to ensure the timeliness of the process and the completeness of grants-related documentation;
  • Assist and collaborate in external or internal audits as necessary
Qualifications
  • Bachelor’s degree in Business Administration or related field
  • 3 – 5 years work experience and progressive responsibility in grants and procurement at the mid-level of an organization
  • Experience leading and managing procurement and acquisition aspects of USAID funded projects, including demonstrated understanding of USG FAR and USAID AIDAR regulations
  • Experience leading and managing grants aspects of USAID funded projects, including demonstrated understanding of ADS regulations
  • Accuracy in working with large amounts of data and ability to manage and prioritize workloads
  • Ability to respond effectively to the time sensitive inquiries
  • Experience with Microsoft office suite
  • Demonstrated problem solving skills and exceptional customer relations (internally and externally)
  • Demonstrated knowledge of internal controls
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, high ethical standards, and strong operational focus
  • Fluency in English is required
Additional information on scopes of work, required qualifications, and to apply, please visit the website listed under each position. Candidates will be required to upload their CVs and cover letters to the online application form. Only candidates who are shortlisted for interview will be contacted.
No email inquiries please.
The deadline for applications is 29 January 2016
To apply for this job please visit the following URL: https://dai-suppliers.formstack.com/forms/field_gpo

Categories

NGO JOBS ICT JOBS Lusaka Finance Accountant Agriculture Administration Health Human Resources Sales Kitwe Lecturer Civil Engineer Solwezi Consultancy Legal Jobs SCHOLARSHIPS Education MEDIA AND COMMUNICATIONS Driver Jobs Mining Jobs Ndola Procurement Jobs Monitoring and Evaluation Electrical Engineering Telecommunications MTN Zambia First Quantum Minerals Ltd Project Manager Airtel Zambia ZRA Zambia Revenue Authority Community Development Jobs Kasama LMC Lumwana Mining Company Limited Marketing Zamtel Save the Children World Vision Environmental Jobs Kabwe Malawi Jobs Research Graduate Trainee Standard Chartered Bank CARE INTERNATIONAL ZAMBIA Zimbabwe AWF African Wildlife Foundation Choma GOVERNMENT JOBS Mechanical Engineering NAPSA National Pension Scheme Authority PwC Teaching Jobs UN United Nations Zambia Sugar Plc Afdb African Development Bank Mopani Copper Mines PLC Security Jobs AB Bank Zambia Customer Care FINCA Zambia MU MULUNGUSHI UNIVERSITY PATH INTERNATIONAL RDA Road Development Agency UNICEF US Embassy in Zambia BANKING JOBS CHAI Clinton Health Access Initiative COMESA Chipata FHI360 Mongu SNV ZAMBIA Sandvik Economist Internship Livingstone Plan International WaterAid Zambia Zambia Banks Zanaco Zambia National Commercial Bank AU African Union Access Bank BOZ Bank of Zambia CRS Catholic Relief Services Cavmont Bank Chingola Copperbelt Energy Corporation Democratic of the Congo Kalulushi SADC Southern African Development Community USAID Zambia BancABC Copperbelt University ECOBANK ZAMBIA Kalumbila Librarian Lubambe Copper Mine Limited UNZA University of Zambia ZTB Zambia Tourism Board Barclays Bank Zambia Center for Infectious Disease Research in Zambia Climate Change and Environment Copperbelt EGPAF Elizabeth Glazer Pediatric AIDS Foundation ERB Energy Regulation Board Lusaka University OXFAM Volunteering WFP World Food Programme ZEMA Zambia Environmental Management Agency ZICTA Zambia Information n Communications Technology Authority Zambia Breweries Plc Atlas Copco Zambia Aviation Jobs Citibank DBZ DEVELOPMENT BANK OF ZAMBIA Human Rights Jhpiego MEDICAL STORES LIMITED Mazabuka Ministry of Gender and Child Development NEPAD NPA National Prosecution Authority National Airports Corporation National Breweries PC Population Council PSI Puma Energy International Restless Development The World Bank UNDP VSO Voluntary Service Overseas ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY Zambia Red Cross Society ACC Anti Corruption Commission Zambia Abt Associates Blantyre British Council in Zambia CIVIL SERVICE JOBS Chamber of Mines of Zambia Chibombo Chililabombwe Chirundu Coca Cola Customer Support - Technical Support Danish Refugee Council ELECTORAL COMMISSION OF ZAMBIA ESAMI Eastern and Southern African Management Institute FNB FIRST NATIONAL BANK ZAMBIA Finca Malawi Food and Nutrition HPCZ Health Professions Council of Zambia Hospitality Jobs IRC International Rescue Committee Insurance Jobs Islamic Relief Kasumbalesa Konkola Copper Mines plc Legal Aid Board Lilongwe Lumwana MKUSHI MPIKA Maamba Collieries Limited Marie Stopes Zambia Ministry of local government and housing Mufulira NCC NATIONAL COUNCIL FOR CONSTRUCTION NFNC National Food and Nutrition Commission NHA National Housing Authority NLACW National Legal Aid Clinic for Women NRFA National Road Fund Agency NU Northrise University National Milling Corporation PACRA Patents and Companies Registration Agency PACT PIA Pensions and Insurance Authority Peace Corps Zambia Purchasing - Supplies Manager Records Management Rural Electrification Authority SUPPLY CHAIN Statistician Veterinary Council of Zambia WHO World Health Organization WWSC Western Water and Sewerage Company Workers Compensation Fund ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZWMA Zambia Weights and Measure Agency Zambia Catholic University