Impala Porto Sudeste is a Joint Venture company between Impala, Mubadala and MMX.
Impala is Trafigura’s wholly-owned warehousing and logistics company for metals, minerals, and coal. Impala has around 25 operational locations, and is active in more than 20 countries.
Trafigura is one of the world’s leading independent commodity trading and logistics houses. The company directly employs over 5,300 in 37 countries. We source, store, blend and deliver essential raw materials and commodities. In 2015, we traded 146.3 million tonnes of oil and petroleum products and 52.1 million tonnes of metals and minerals products. It has achieved substantial growth in recent years, growing revenue from USD18 billion in 2004 to USD97.2 billion in 2015.
Mubadala is an investment and development company supporting the diversification of the UAE by investing in key social infrastructure and creating globally integrated industry sectors in Abu Dhabi.

Main Purpose

To provide HR, Payroll and Administrative support to management and staff in the terminals in Zambia and Tanzania

Key Responsibilities

• Be the first point of contact for all HR-related queries
• Administer HR-related documentation, such as pre- employment packs, contracts of employment, etc.
• Ensure that the HR System (Workday) is up to date, accurate and complies with company standards
• Ensure that Org structures, reporting lines, job titles and other critical employee data is regularly checked, confirmed with line managers and then updated on Workday
• Create new positions on Workday upon receiving appropriate approvals
• Assist with the recruitment process  – place adverts and collate responses for the relevant hiring managers
• Liaise with recruitment agencies in terms of scheduling interviews
• Set up appointments for Psychometric Assessments if and where required
• Collate reports and interview packs for line management
• Conduct candidate Risk Assessments through recognised agencies
• Collate relevant documentation for Visa and Work Permit applications
• Hiring of new employees on Workday
• Placing orders for new equipment and access cards for new hires
• Ensuring accuracy of leave records on Workday
• Handling of general payroll and administration queries
• Generating weekly / month-end HR reports such as Leave Reports, Head Count and Turnover stats
• Maintenance of accurate staff and payroll records in line with legislative requirements
• Manage all IR matters
• Handle Ad hoc request or projects relating to HR
• Provide relevant information for payroll changes and input monthly

Knowledge Skills and Abilities

• HR diploma / degree
• 4-6 years HR experience within a unionised organization (international exposure advantageous)
• Ability to manage complex and fast pace environment with more than 100 employees
• 2 years payroll administration
• Broad knowledge of payroll related procedures
• Extensive knowledge of Tanzanian / Zambian labour and related law
• Experience in dealing with Employee Relations or IR issues
• Detail conscious and precise
• Highly numerate, and the ability to analyse data
• Self-starter and pro-active attitude
• Good communication skills
• Experience in collective agreement and organised labour relations
• Fluent in English (other language advantageous)
• Computer literate – MS Office Suite and one of the major HRIS systems
• Strong administration skills
• Proficiency in Microsoft Excel
• A high level of confidentiality
• Excellent interpersonal and customer-facing skills
• Strong communication skills, both written and verbal
• The flexibility and willingness to learn
• Tact and diplomacy
• Good administrative skills

Key Relationships

• HR Colleagues regionally
• Senior managers
• Line managers
• General staff
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