Trainee Site Agent job in Zambia

Build It International is seeking to employ a Trainee Site Agent to supplement its project delivery team in Zambia.
To assist in the successful delivery of projects: to be delivered on time, within budget and to a high quality standard as per Build It International (BII) project management systems, specifications and requirements. This is a two-year traineeship.
Progression to year 2 will depend on successful completion of year 1 training. Trainees shall be assigned a BII project with a Site Agent. Upon completion of the second year of training, Trainees can apply for any open vacancies as a Site Agent with BII. This is a unique opportunity for professional development to international standards.
Key responsibilities will be:
• To work with the Construction Operations Manager (COM) and Site Agent(s) in order to learn, apply, and show steady improvement towards becoming a Site Agent.
• To assist Site Agent(s) in performing their project management duties in delivering a project.
• Attend BII practical and theory training in order to learn technical and management competency as a Site Agent.
• Help coordinate the Community for works required for BII to fulfil the delivery of the project.
Whilst a trainee Site Agent you will be expected to learn, apply and show steady improvement in the following until you reach Site Agent status:
Programme/Schedule Management
• Supervision of all works whether BII employee, trainee, contractor, or subcontractor for the project.
• Follow Build It International (BII) project management guidelines at all times.
• Formulate, update, maintain, and distribute project programme (schedule) in the agreed MS Project format to meet BII preconstruction and construction targets.
• Work effectively with Finance and Procurement to ensure timely delivery of materials
• Proper and timely record keeping such that historical data is recorded including Daily logs, ledgers, weekly reports, etc.
• Coordinate the Community for works required for BII to fulfil the delivery of the project.
Project Budget Management:
• Follow Build It International (BII) project management guidelines at all times.
• Responsibility for all site resources including personnel, materials, tools, equipment whether owned, leased, or managed by BII
• Ensure all statutory and BII inspections whether internal or by a third party are scheduled and carried out in a timely manner so as not to delay, incur costs, or cause risk to BII.
• Monthly forecasting of expenditure for the Estimated Total Completed Cost for project, day to day budget controls, procurement oversight, and cost analysis to ensure project is delivered within budget.
• Assist in or execute the correct formulation of Budget and Purchase Order Requisitions for the project.
Project Quality Management:
Ensure all personnel under your management follow all project drawings, details, specifications, Change Orders for the project.
Day to day management, support, and supervision of the BII trainees whilst on site, ensuring they adopt best practice and understand the standard of quality they are to deliver on site. Work with BII Trainer to ensure training and site work is coordinated.
Page 2 of 2 Trainee Site Agent Job Description December 2015
Project health and safety of all personnel on site:
• Following health and safety protocols both BII and Statutory.
• On-going health and safety risk assessment when BII is managing work on site. This includes consideration of BII personnel, Contractor’s personnel, Client’s personnel, and any other visitors to the site at any time.
Other Responsibilities 
• Act as an ambassador for BII whilst working with the Community
• Site assessment for preconstruction
• Project and planning works as may be required
• And any other works that might be required to safely deliver the BII projects on time, on budget, and to a high standard of quality.
Line Management
The role reports on a day to day basis to the Construction Operations Manager.
Other Key Relationships
• Site Agents
• Financial Manager and the Finance and Administration Officer
• BII Trainer(s)
• Logistics Officer/Procurement Officer
• Outside partners delivering Community relationships
• Project Officer
Qualifications & Experience
• Minimum: Advanced Certificate in Building Project Management. A degree in a construction related field is an advantage.
• Previous work experience in a related field (minimum 6 months)
• High standards of workmanship and attention to detail
• Motivated to gain international standard project management skills
• Excellent communication and team working skills
• Good computer skills in Microsoft Outlook, Word, Excel. Some knowledge of MS Project will be an advantage.
• This is a Lusaka based position but candidates must be willing to work in remote areas if required
• An interest in sustainable building is an advantage
• Please note that you must be a Zambian citizen or have an eligible work permit for Zambia. A valid driver’s license is essential for this position and no convictions (a police check shall be conducted on all preferred candidates).
• This is a unique opportunity to be trained to international project management standards
• 25 paid holidays (plus public holidays)
• Career progression opportunities
• Medical insurance at year 2 of traineeship
• Starting salary ZMW 3,500 with an increase at year 2 of traineeship
To Apply:
Please send your CV (max 2 pages) and a one page covering letter explaining your motivations for applying and how you meet the qualifications and experience required. E-mail applications to: to or hand deliver to 21381 Mushakashela Road, Woodlands, Lusaka.
Application deadline: 15th January 2015
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