Accounts Assistant – Intercompany Payables & VAT

Job Title: Accounts Assistant – Intercompany Payables & VAT
Country: Zambia
Functional discipline: Finance
Employment type: Regular position
Experience level required: 0 – 3 years
Branch: Marketing & Services
About us / company profile
Total is a global integrated energy producer and provider, a leading international oil and gas company, and the world’s second-ranked solar energy operator with SunPower. Our 100,000 employees around the world are committed to better energy that is safer, cleaner, more efficient, more innovative and accessible to as many people as possible.  As a responsible corporate citizen, we focus on ensuring that our operations in more than 130 countries worldwide consistently deliver economic, social and environmental benefits. In Africa, besides exploration and production and renewable energies, Total is active across the whole petroleum product supply chain (service station network, general trade, lubricants, aviation fuels, bitumen, LPG) in more than 40 countries, where the Group is the sector leader with an estimated 18% market share. Around 1.8 million customers are served every day at one of TOTAL’s 4,200 service stations on the continent.
Job Description
The job will include but not be limited to the following:
  • Reconciliation of Inter Company Transactions with statements and general ledger on a monthly basis.
  • Raising of payment vouchers and ensuring that Inter Company and foreign supplier payments are done on time.
  • Booking of approved invoices in SAP.
  • Ensuring that all payments are timely posted and matched within 5 days from date of payment.
  • Ensuring that all the accounts with debit balances are cleared every month by ensuring that invoices are receipted.
  • Ensuring timely filling of VAT returns and that payments are made within statutory deadlines.
  • Monthly reconciliation of VAT balances/ accounts with purchases, sales and general ledger accounts.
  • Ensure compliance with all ZRA VAT requirements such as reverse charge and that all the documents required for VAT on export sales are submitted within 1 month following the end of the month in which the sales occurred.
  • Submission of ERB returns and payments in a timely manner.
  • Ensuring that monthly and quarterly priority accounting controls are done timely.
  • Regular account analysis and ensuring timely payments.
  • Undertake other assignments from Chief Accountant as delegated.
Candidate profile
Minimum desirable level of education for this job are:-
  • Grade twelve (12) GCE ‘0’ Level Certificate plus either
  • Natech, Diploma in Accounting or equivalent intermediate professional qualifications with ACCA or CIMAlevel two.
  • Must have skills in account payables
  • Must be conversant with spread sheets and SAP Accounting package.
  • Must have good interpersonal communications skills.
Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.
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