Finance and Administration Assistant , African Union - InterAfrican Bureau for Animal Resources


The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver through, among others, the implementation of a new organizational structure and the filling of two vacant project positions ofFinance and Administration Assistant in the Inter-African Bureau for Animal Resources (AU-IBAR) in Nairobi, Kenya. The Inter-African Bureau for Animal Health Resources (AU-IBAR) is a specialized technical office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC). AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as resources for both human wellbeing and economic development in the Member States of the African Union (AU).
AU-IBAR is implementing a project for Enhancing Somali Livestock Trade (ESOLT) in partnership with the Food and Agriculture Organisation (FAO) of the United Nations. To support the implementation of this project, the Commission of the African Union invites applicants who are Somali nationals for positions at the Inter-African Bureau for Animal Resources, Nairobi/Kenya.

Post

Job Title: Finance and Administration Assistant
Number of Posts: (2 Positions)
Grade: GSA3, Step 5
Supervisor: Field Zonal Coordinator
Functional Supervisor: Senior Project Officer (ESOLT), AU-IBAR
Duty Station: Garowe or Hargeisa (Somalia)
Department: Rural Economy and Agriculture

Major Duties and Responsibilities

The duties and responsibilities of the incumbent shall include the following:
  • Assist zonal coordinators in the respective locations in the management of activities and administration of financial resources
  • Supervision of office support staff
  • Support with logistics arrangements and organization of events
  • Liaison with AU-IBAR project administrative assistants and accounts office for support
  • Classification, coding and posting of transactions
  • Analysing accounts and establishing correct balances
  • Verifying the correctness and completeness of supplier invoices, contracts and orders before entering into the accounting records
  • Proper processing of fund transactions and in financial reports, preparation, both for donors and internal management
  • Ensuring that fund disbursements are made for expenditures indicated in the budget/work plan for executing programmes/projects as specified
  • Budget development, monitoring and control
  • Training and backstopping of line Ministry administrative staff to support project implementation
  • Advice line Ministries on correct procurement and accounting procedures in line with ESOLT contract conditions
  • Perform any other relevant duty/responsibility assigned by the Zonal Coordinator and the ESOLT Project Coordinator
  • Perform any other duties as requested by the AU-IBAR ESOLT project Coordinator.

Educational Qualification Required

A minimum of a Diploma or equivalent qualification in Administration, Accounting, Finance or other directly related disciplines from a recognised college/training institution. A Master’s degree will be an added advantage.

Work Experience Required

A minimum of Four (4) years of progressive practical experience in administration, office management, accounting, finance and budgeting in a Government, International or public sector organization.

Other Relevant Skills

  • Professionalism: High standards of personal integrity and professional work skills. Diplomacy and good negotiating skills necessary for dealing with senior officials in Government and donor organizations.
  • Planning and organizing: Ability to plan and organize work within a project and ability to make timely decisions.
  • Communication: Effective written, oral and presentation skills, particularly the ability to present information in a concise yet accurate manner; ability to develop consensus among people with varying points of view. Good networker with the ability to maintain a positive and fruitful dialogue and relationship with the main institutions operating in the region.
  • Teamwork: Good networker with the ability to maintain a positive and fruitful dialogue and relationship with the main institutions operating on the continent.
  • Computer literacy: Working knowledge of data analysis; SAP ERP System, etc.
  • Self-starter with the ability to strategically plan own work.
  • Excellent knowledge of the Somali clan dynamics and ability to use conflict sensitive approaches.

Language Requirement

Proficiency in English and the Somali language.

Tenure of Appointment

The appointment will be made on a short term contract for a period of eleven (11) months, of which the first three months will be considered as a probationary period. Thereafter, the contract will be renewed subject to satisfactory performance and availability of funds.

Gender Mainstreaming

The AU- IBAR is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration

The salary attached to the position is an annual lump-sum of US$15,296.15 inclusive of all allowances for locally recruited staff

HOW TO APPLY:
Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 25 February 2016.
Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)
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