ADMINISTRATIVE ASSISTANT


CEC Liquid Telecommunication Limited, a leading ICT company specialising in supplying broadband services and internet over fibre as a national and international carrier services to Internet Service Providers (ISPs), mobile and fixed ICT operations in Africa, require a suitably qualified and experienced person to fill the following position:
Administrative Assistant
Job Purpose
 To receive walk-in visitors, Company customers, suppliers, contractors and other stakeholders and provide first line contact between them (visitors, customers, suppliers, contractors and other stakeholders) and the Company and handle phone calls appropriately and direct same to responsible Company officials and perform other duties as may be assigned from time to time.
Key Responsibilities
  • Phone management – to handle phone inquiries, arrange call-backs, provide backup material for all call-backs, route calls to their destinations and take down messages where necessary.
  • Visitor management –to greet visitors, clients and other stakeholders appropriately and determine the amount of access a visitor gets to the rest of the office building, maintain a Visitors’ Log Book, screen all visitors  and send and direct them to appropriate Company officials.
  • Appointments and Meetings – to timely book the Company Boardroom for meetings and to arrange accompanying facilities, i.e. tea, coffee, drinking water, snacks, etc.
  • Travel arrangements – to make travel arrangements for all employees travelling on Company business locally and overseas.
  • Data Management – to receive, screen and sort incoming mail/packages and deliveries, post outgoing mail/packages.
  • Typing – to type letters and other materials on behalf of management officials.
  • Administrative support – To provide general administrative and clerical support including data entry, mailing, scanning, printing, binding, copying and ensure office surroundings are clean and tidy at all times in order to ensure effective and efficient office operations.
Qualifications and Experience
  • Grade 12 Certificate / GCE Certificate or equivalent
  • Certificate or Diploma in Secretarial studies
  • Advanced Diploma in Administrative Studies will be an added advantage.
  • Computer literate with experience in Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Office Visio and Internet Explorer.
  • Minimum of 1 year work-related experience.
Personal Attributes
Good verbal and written communication skills, good public relations and Customer service orientation skills, good time management and interpersonal skills, ability to prioritise work and multitask, courteous, reliable, of amicable personality and a Team player.
If you meet the job specifications, please submit your application with CV in PDF format by Friday, 11 March 2016 to:
adminzambia@liquidtelecom.com
(Only candidates who meet the above job specifications will be invited for interviews)
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