Our Client is looking for suitably qualified and experienced person to fill the Assistant Administrative / Procurement Officer position
Responsibilities Include:
To receive walk visitors, Company customers, suppliers, contractors and other stakeholders and provide first line contact between them (visitors, customers, suppliers, contractors and other stakeholders) and the Country Office, handle phone calls appropriately and direct same to responsible Country Office Staff and perform other duties as may be assigned from time to time
Phone management – to handle phone inquiries, arrange call-backs, provide backup material for all call- backs, route calls to their destinations and take down messages where necessary.
Visitor management –to greet visitors, clients and other stakeholders appropriately and determine the amount of access a visitor gets to the rest of the office building, maintain a Visitors’ Log Book, screen all visitors and send and direct them to appropriate Country Office Staff.
Appointments and Meetings – to timely book the Country Office Boardroom for meetings and to arrange accompanying facilities, i.e. tea, coffee, drinking water, snacks, etc.
Travel arrangements – to make travel arrangements for all employees travelling on Company business locally and overseas.
Data Management – to receive, screen and sort incoming mail/packages and deliveries, post outgoing mail/packages.
Administrative- To provide general administrative, Transport section supervision, clerical support including supply chain management, data entry, mailing, scanning, printing, binding, copying and ensure both office/ it’s surroundings are clean and tidy at all times in order to ensure effective and efficient office operations.
Procurement Support– To provide general Procurement and supply chain management to the Country Office.
To provide Administrative support to the Office of the Country Director
Key Skills:
Good verbal and written communication skills, good public relations and Customer service orientation skills, good time management, interpersonal skills, ability to prioritize work and multitask, courteous, reliable, of amicable personality and a Team player.
Qualification and Experience:
Advanced Diploma in Administrative Studies
Certificate or Diploma in Office Management, Secretarial studies & Procurement and Supply.
Computer literate with experience in Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Office and Internet Explorer
2 years working experience in a similar role
To apply for this job email your details to
Related Posts Plugin for WordPress, Blogger...

Popular Posts


AB Bank Zambia Abt Associates ACC Anti Corruption Commission Zambia Access Bank Accountant Administration Afdb African Development Bank Agriculture Airtel Zambia Atlas Copco Zambia AU African Union Aviation Jobs AWF African Wildlife Foundation BancABC BANKING JOBS Barclays Bank Zambia Blantyre BOZ Bank of Zambia British Council in Zambia CARE INTERNATIONAL ZAMBIA Cavmont Bank Center for Infectious Disease Research in Zambia CHAI Clinton Health Access Initiative Chamber of Mines of Zambia Chibombo Chililabombwe Chingola Chipata Chirundu Choma Citibank Civil Engineer Climate Change and Environment COMESA Community Development Jobs Consultancy Copperbelt Copperbelt Energy Corporation Copperbelt University CRS Catholic Relief Services Customer Care Customer Support - Technical Support Danish Refugee Council DBZ DEVELOPMENT BANK OF ZAMBIA Democratic of the Congo Driver Jobs ECOBANK ZAMBIA Economist Education EGPAF Elizabeth Glazer Pediatric AIDS Foundation ELECTORAL COMMISSION OF ZAMBIA Electrical Engineering Environmental Jobs ERB Energy Regulation Board ESAMI Eastern and Southern African Management Institute FHI360 Finance Finca Malawi FINCA Zambia First Quantum Minerals Ltd FNB FIRST NATIONAL BANK ZAMBIA Food and Nutrition GOVERNMENT JOBS Graduate Trainee Health Hospitality Jobs HPCZ Health Professions Council of Zambia Human Resources Human Rights ICT JOBS Insurance Jobs Internship IRC International Rescue Committee Islamic Relief Jhpiego Kabwe Kalulushi Kalumbila Kasama Kasumbalesa Kitwe Konkola Copper Mines plc Lecturer Legal Aid Board Legal Jobs Librarian Lilongwe Livingstone LMC Lumwana Mining Company Limited Lubambe Copper Mine Limited Lumwana Lusaka Lusaka University Maamba Collieries Limited Malawi Jobs Marie Stopes Zambia Marketing Mazabuka Mechanical Engineering MEDIA AND COMMUNICATIONS MEDICAL STORES LIMITED Mining Jobs Ministry of Gender and Child Development Ministry of local government and housing MKUSHI Mongu Monitoring and Evaluation Mopani Copper Mines PLC MPIKA MTN Zambia MU MULUNGUSHI UNIVERSITY Mufulira NAPSA National Pension Scheme Authority National Airports Corporation National Milling Corporation NCC NATIONAL COUNCIL FOR CONSTRUCTION Ndola NEPAD NFNC National Food and Nutrition Commission NGO JOBS NHA National Housing Authority NLACW National Legal Aid Clinic for Women NPA National Prosecution Authority NRFA National Road Fund Agency NU Northrise University OXFAM PACRA Patents and Companies Registration Agency PACT PATH INTERNATIONAL PC Population Council Peace Corps Zambia PIA Pensions and Insurance Authority Plan International Procurement Jobs Project Manager PSI Puma Energy International Purchasing - Supplies Manager PwC RDA Road Development Agency Records Management Research Restless Development Rural Electrification Authority SADC Southern African Development Community Sales Sandvik Save the Children SCHOLARSHIPS Security Jobs SNV ZAMBIA Solwezi Standard Chartered Bank Statistician SUPPLY CHAIN Teaching Jobs Telecommunications The World Bank UN United Nations UNDP UNICEF UNZA University of Zambia US Embassy in Zambia USAID Zambia Veterinary Council of Zambia Volunteering VSO Voluntary Service Overseas WaterAid Zambia WFP World Food Programme WHO World Health Organization Workers Compensation Fund World Vision WWSC Western Water and Sewerage Company Zambia Banks Zambia Breweries Plc Zambia Catholic University Zambia Red Cross Society Zambia Sugar Plc Zamtel Zanaco Zambia National Commercial Bank ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZEMA Zambia Environmental Management Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZICTA Zambia Information n Communications Technology Authority Zimbabwe ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY ZRA Zambia Revenue Authority ZTB Zambia Tourism Board ZWMA Zambia Weights and Measure Agency