ASSISTANT ADMINISTRATION/PROCUREMENT OFFICER


Our Client is looking for suitably qualified and experienced person to fill the Assistant Administrative / Procurement Officer position
Responsibilities Include:
To receive walk visitors, Company customers, suppliers, contractors and other stakeholders and provide first line contact between them (visitors, customers, suppliers, contractors and other stakeholders) and the Country Office, handle phone calls appropriately and direct same to responsible Country Office Staff and perform other duties as may be assigned from time to time
Phone management – to handle phone inquiries, arrange call-backs, provide backup material for all call- backs, route calls to their destinations and take down messages where necessary.
Visitor management –to greet visitors, clients and other stakeholders appropriately and determine the amount of access a visitor gets to the rest of the office building, maintain a Visitors’ Log Book, screen all visitors and send and direct them to appropriate Country Office Staff.
Appointments and Meetings – to timely book the Country Office Boardroom for meetings and to arrange accompanying facilities, i.e. tea, coffee, drinking water, snacks, etc.
Travel arrangements – to make travel arrangements for all employees travelling on Company business locally and overseas.
Data Management – to receive, screen and sort incoming mail/packages and deliveries, post outgoing mail/packages.
Administrative- To provide general administrative, Transport section supervision, clerical support including supply chain management, data entry, mailing, scanning, printing, binding, copying and ensure both office/ it’s surroundings are clean and tidy at all times in order to ensure effective and efficient office operations.
Procurement Support– To provide general Procurement and supply chain management to the Country Office.
To provide Administrative support to the Office of the Country Director
Key Skills:
Good verbal and written communication skills, good public relations and Customer service orientation skills, good time management, interpersonal skills, ability to prioritize work and multitask, courteous, reliable, of amicable personality and a Team player.
Qualification and Experience:
Advanced Diploma in Administrative Studies
Certificate or Diploma in Office Management, Secretarial studies & Procurement and Supply.
Computer literate with experience in Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Office and Internet Explorer
2 years working experience in a similar role
To apply for this job email your details to zambia@recruitmentmattersafrica.com
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