Monday, March 14, 2016

Finance and Grants Officer – Zambia

Finance and Grants Officer – Zambia
Pay band:PB 6; Locally Appointed; Duration: 15 Months fixed term contract; Location: Zambia; Must have a right to work and live in Zambia; Deadline: 23rd March 2016 at 23:59 UK Time
Purpose of job: 
Provide a high level financial, procurement and budget management support to the European Union funded Support to Implementation of Zambia Elections (SIZE) Project under the Zambia Accountability Programme.
Accountable for setting up of accounts, recording all income and expenditure, variance, divergence and procurement in line with international best practices, British Council  and  European Union requirements. Accountable for facilitating reporting of European Union  finances in line with international best practices, and programme quality standards and for delivering on value for money. Accountable for facilitating financial forecasts and budgets are accurately and realistically costed and managed effectively, including monitoring of project expenditure and income projections.Accountable for ensuring timely and effective financial support services to the Programme Team, to facilitate efficient, effective programme delivery across Zambia. Accountable for timely consolidation of budgets and financial reports for all European Union sub-grantees under SIZE.
Financial systems and controls. Implement financial guidelines for SIZE in line with the Contract between the British Council and the European Union; Ensure corporate Financial Control and Compliance Framework (FCCF) is followed and meetings are held in line with the corporate standard and schedule; Assist in preparation of end of month/year financial returns. Assist in Review and submission of end of year accruals. Circulate & follow up on the Purchase Order (PO) by Purchase Order (PO) report on a weekly basis.
Liaising with BC Zambia to ensure completion of the following tasks:
Bank reconciliation and liaising with GSD on P2P process; Scan project invoices to the hub; Raising and parking project journals based on supporting documentation; Reconcile vendor accounts and respond to vendor queries; Process all recurrent payments / other payments on a timely basis and distribute bills
Ensure that all procurement is done in adherence to British Council  requirements; Ensure that all procurement is done in adherence to rules and requirements of donor organisations where relevant (e.g. DFID and the EU).
Transport/Travel Management:
Coordinate with the Projects team in ensuring that all Project staff and consultants travelling within and outside Zambia strictly follow the British Council travel policy; Coordinate with the Administrator in assigning vehicles according to local and long distance request by the Project  staff; All damages and other problems with a Project vehicle reported by drivers must be acted on, giving due consideration to safety, cost and efficiency.
Financial planning & Reporting:
Periodically review budgets; Cash flow forecasting; Supports preparation of financial information to help ensure internal audit receives a ‘satisfactory’ rating at minimum; facilitates and leads the Project team preparation for external audits; leads Project team management response to audit recommendations

Grants Management:

Scrutinising grant disbursement at HQ and country level for compliance with agreed financial standards; Releasing funds to grantees; Conduct preparatory work for due diligence assessment and follow up to due diligence assessments.
Experience:  Experience of managing finances in donor or partnership – funded projects
Qualifications:  University Degree and  Professional financial qualification
Deadline: 23rd March 2016 at 23:59 UK Time


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