Thursday, April 7, 2016

ADMINISTRATIVE INTERN at Akros Research , April 2016

Akros Research is a Zambian NGO operating in surveillance, intervention management and program management within the public health sector. It is a rapidly expanding organization, employing dynamic and passionate experts to lead innovative and impact-driven programmes. Considering its growth, Akros Research is recruiting for an admin Intern to manage select resources of this organization and provide general administrative support.
General Responsibilities
The admin Intern will be responsible for logging and tracking commodity use among Akros teams, including computers/peripherals, mobile phones and consumables. In addition, the Admin Intern will manage the contract files of all Akros human resources and follow up on general office repairs. The Admin Intern will also provide ad hoc administrative support to Senior Administrator as required. The admin Intern will report to the Senior Administrator.
Specific Responsibilities
1. Human Resources
  • Timely submission of time records or mileage records for vehicles
  • Keep HR files updated
  • Ensure new staff are issued forms for SANCARE Insurance and ensure removal of staff that have left
  • Monitor & update leave for all staff in their files
  • Liaise directly with staff to maintain up-to-date personal files
  • Arrange for periodic computer training for staff
  • Filing
2. Commodities
  • Procurement tracking/filing system:
  • Obtain quotes for procurement
  • Quarterly stock take and update asset file
  • Track computers/phones etc. issued to staff
  • Ensure all taxes & insurance are up to date for each vehicle
  • Develop maintenance calendars for all commodities (Vehicles, Generator etc.) under Akros direct control (where relevant)
  • Keep a record of due dates for insurances (Office, etc.)
  • Purchase and register SIM Cards
3. General and Admin Support
  • Receive office guests
  • Monthly management review sessions with Senior Administrator Application Instructions
Candidates will be interviewed on a rolling basis.
To apply, please submit a cover letter and CV with references to with “Application: Administrative Intern” as the email’s subject line.


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