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Saturday, April 9, 2016

CONDUCTING A FEASIBILITY STUDY OF MEDIUM SCALE BIODIGESTERS IN ZAMBIA



TERMS OF REFERENCE FOR CONDUCTING A FEASIBILITY STUDY OF MEDIUM SCALE BIODIGESTERS IN ZAMBIA

INTERNATIONAL CONSULTANCY SERVICE

1. Background

Energy for Agriculture (E4A), a Swedish International Cooperation Agency (SIDA) supported renewable energy project being implemented by SNV Netherlands Development Organization, Zambia; intends to develop the biogas market in Zambia to increase access of households, public services, and businesses to renewable energy technologies, especially biodigesters. The project aims to develop viable markets for productive biodigesters that will lead to improved livelihoods through increased savings on conventional fuel sources and income generation from the productive use of biodigester products – biogas and bioslurry. In addition to triggering consumer demand through promotion, awareness raising and access to finance, the project envisages to develop the supply of biodigesters and productive appliances through skills development and result based finance incentives, and create an enabling environment that supports market development. The project envisages contributing to national aim of poverty reduction by improving livelihoods and quality of life of rural farmers; reducing impacts of biomass resource depletion; and supporting national goals of food production and livestock development. The project will establish a solid foundation in the country to implement large-scale domestic biogas project in the long run.

Under the framework of the project, E4A is supporting the construction and effective operation of domestic biodigesters of sizes ranging from 4 cum to 21 cum. Major focus is being given for awareness building, promotion & marketing, capacity strengthening, quality assurance as well as popularisation & dissemination of biodigester technology at the grassroots level.

Medium sized farms (more than 50 cattle) are one of the major segments of the livestock production sector in Zambia. They generate significant levels of waste; pollute waterways and produce millions of tonnes of GHG emissions. Keeping this fact in view, a research on utilisation of cattle manure from medium scale farms to produce energy is proposed to be carried out under the framework of E4A.  This pilot research will promote the introduction of a medium scale biogas digester (50m3 – 500m3), that will solve the manure management problem of medium size farms, whilst providing biogas and electricity, and reducing carbon emissions. The research is expected to develop and stimulate a national sustainable commercial medium-scale biogas digester market to provide Zambia with sustainable energy, benefit from its costs and time saving, reduce its dependency on fossil fuels and benefit from the health and environmental benefits through improved manure management.

In the process to initiate the research on medium scale biodigester, SNV/E4A envisages to carry out a feasibility study of medium scale biodigesters – size ranging from 50 to 500 cum and seeks to hire an international consultant/consulting firm with proven track record to carry out the assignment.

2. Objective of the Assignment

The overall objective of the proposed assignment is to conduct a feasibility study of medium scale biodigesters – sizes ranging from 50 to 500 cum in Zambia. The findings of the study should help SNV to assess the feasibility to set-up and implement a wide-scale medium scale biodigester programme in the country.

More specifically, the study will address the following areas:

History of biodigester program including medium scale biodigesters and experiences with existing, similar projects, if any;
Potential demand for medium scale biodigesters for productive uses;
Technical and effective potential of medium scale biodigester in the country;
Financial (FIRR) and economic (EIRR) feasibility of medium scale biodigesters;
Opportunities of using medium scale biodigesters to achieve environmental benefits, in particular through reduction of pressure on forests and the use of bio-slurry to improve soil productivity;
Possible supply of services for medium scale biodigesters;
Existing regulatory frameworks related to the dissemination of medium scale biodigester such as feed-in tariff, environmental regulations etc.
Outline for a programme on medium scale biodigester, including potential partners, proposed organisation structure and most potential area for a first phase, in case a national programme appears to be feasible.
 3. Expected Outputs and Deliverables

The output on the feasibility study shall be:

A clear presentation of the preliminary results of the study with tentative conclusions and recommendations, to be delivered through a PowerPoint presentation during the stakeholders meeting at the end of the field investigation phase in Zambia;
A well-structured and clearly written report in the English language not exceeding 50 pages excluding annexes providing – if found feasible – also informed recommendations on the possibilities to set-up a national biogas programme in Zambia.
The main output of the assignment will be the feasibility study report comprising of the following:

Status of medium scale biodigesters in the country
Technical and effective potential of medium scale biodigester in the country
Existing regulatory framework, constraints and challenges to implement program related to the dissemination of medium scale biodigesters
Outcome of financial and economic analysis (FIRR and EIRR)
Outline of a national biodigester program to disseminate Medium-scale biodigester technology
4. Approach and Methodology

The assignment should be carried out in close consultation with the E4A/National Biogas Support Unit and SNV Zambia. The following activities and methodologies are proposed:

Preparation of a field study mission to Zambia by collecting secondary information, contacting key respondents and informants in Zambia and abroad, and drafting checklists for field visits, meetings and interviews;
Mission to Zambia to visit biogas plants constructed by various programmes in the past, and to meet key respondents and informants for interview and discussion. The mission shall include a workshop to discuss with the main stakeholders the roles of the different actors in Zambia and the outline of a possible national programme;
Formulation of the draft study report and submission for comment to all relevant stakeholders;
Submission of the final study report by incorporating the comment all relevant stakeholders.
5. Budget and Resources

The consultants/consulting firm should clearly indicate in its financial proposals the total costs of carrying out the assignment including remuneration, DSA, travel and transportation fees and any other sundry expenses that may be needed to complete the assignment. The consultant should also mention about the supports and resources expected from E4A/SNV to successfully carry out the assignment.

SNV is exempt from payment VAT and any customs duties. Withholding tax will be deducted by SNV in accordance with the legislation of the Government of the Republic of Zambia. (20% for International Consultants and 15% for Local Consultants)

6. Competency of the Consultant(s)

The team of consultant shall consist of three members:

An international team leader with: (i) a master’s degree in Renewable Energy, Energy Planning or Energy Economics and (ii) a profound background in the programmatic development of large-scale renewable energy/biogas programmes;
Independent national expert with: (i) master’s degree in Renewable Energy, Energy Economics or Energy Planning (ii) an expertise in the dissemination of renewable energy or rural infrastructure development and (iii) a sound network with energy related stakeholders in Zambia.
Key staff member of E4A/SNV with a background on renewable energy in the context of Zambia, also in charge of the planning and logistics of the mission.
The costs associated with the third expert will be borne by SNV Zambia. The consultant’s financial proposal should not include any expenses related to this position.

7. Timeline

The total duration of the assignment will be about 45 working days in total divided into various activities as given below:

Activity 1 – Preparatory works including desk study of relevant documents, and collection and synthesizing of secondary data and information – 5 days
Activity 2 – Field investigation and primary data and information collection – 20 days
Activity 3 – Data and information analysis, interpretation and preparation of draft final report – 15 days
Activity 4 – Preparation of final report incorporating comments and suggestions from SNV/E4A – 5 days.
The expected time involvement of the team members is as follows:

Team leader – 35 days
National Expert – 25 days
SNV Expert – 20 days
The study will be carried out in April-May 2016. The consultant should propose detailed schedule and milestones of the study with the proposal.

8. Evaluation Criteria

The proposals received will be evaluated using the following criteria and other relevant criteria as may be considered appropriate by evaluation / review committee:

Relevant qualifications competencies, and years of experience of the proposed team members.
Relevant work experience in similar assignment of the proposed team members.
Depth of proposal in addressing the ToR including suggested approach and methodology, data collection tools and techniques, activity-schedule and suggestions to improve the quality of the study.
In case of non-availability of enough bidders, a single source service provider will be hired.

9. Application Procedure

Interested consultants should submit technical and financial proposals as indicated in the Request for Proposal detailing the background, methodology, work-plan, and team profile amongst others together with financial proposal detailing item-wise costs of services to SNV Zambia within two (2) weeks from the date of the advertisement or issuing of letter to submit proposal.

Submissions are to be made available to SNV no later than the 17:30 on 18th April, 2016

10. Further arrangements

Prior to departure to Zambia, the team leader/lead consultant will after consultation with SNV Zambia and E4A/NBSU come up with an itinerary for the mission. The mission team is free to discuss any matter concerning the assignment with any institution or individual, but is not authorized to make any official commitments on behalf of SNV Zambia or E4A/NBSU or SIDA.

Further information is available from:

The Renewable Energy Sector Leader,

SNV Zambia

Email: pghimire@snvworld.org

Proposals can be submitted to:

The Senior Procurement Officer,

SNV Zambia,

Email: rmambali@snvworld.org

Interested consultants should request for the detailed Terms of Reference from the Senior Procurement Officer:

 rmambali@snvworld.org.

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