Finance & Administrative Assistant - AFDB


  • Position title: Finance & Administrative Assistant - TGFO
  • Grade: GS8
  • Position N°: 50078910
  • Reference: ADB/16/063
  • Publication date: 15/04/2016
  • Closing date: 05/05/2016
  • Country: Togo

Objectives

The African Development Bank Field Office in Togo  (TGFO) has been established to strengthen dialogue between the Bank and Government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Togo. The major functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact. TGFO invites applications from suitably qualified candidates to fill the vacant position of Finance & Administrative Assistant. This is a local position, and posting will be in the Togo Field Office (Lomé) of the African Development Bank Group.

Duties and responsibilities

Under the overall administrative authority of the Resident Representative, the Finance and Administrative Assistant will undertake to implement the TGFO’s administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources. He/she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines. Other specific duties and responsibilities include the following: 
  
1.  Budget preparation and implementation:
  • Participate in drawing up the administrative budget of the Bank’s Office following the schedule set by the Budget Department while taking into account the particular investment needs of the Office;
  • Ensure recording, up-dating and monitoring expenditure in accordance with the Bank’s internal control rules and procedures.
  • Report periodically on the status of budget implementation and propose possible revisions.
  • Establishing procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources.
  • Advise the management on methods to improve control environment in the Field Office.
2.  Finance and Accounting
  • Ensure timely payments of all bills for TGFO in line with established financial procedures and regulations.
  • Ensuring proper documentation of payment vouchers and all other supporting documents.
  • Process for payment and maintain individual staff mission expenditure; advances and balances.
  • Keep and maintain daily updates of all the required Field Office books of accounts, records, inventory and files in order, and all financial transactions captured and entered in SAP.
  • Produce for review and final approval of the Resident Representative, all the Office monthly financial and budget execution reports.
  • Undertake timely preparation and verification of reports, statements and schedules for auditing of the Country Office activities. 
3.  Human Resources Management
  • Keep all staff records/files up-dated.
  • Up-date and submit monthly reports on personnel management.
  • Manage office staff benefits in accordance with the Human Resources policy and instructions in force.
4. General Administration: institutional procurement of goods and services and
  Management of property and equipment
  • Undertake procurement of goods and services in keeping with the Bank’ rules and procedures.
  • Manage the preparation and monitoring of service providers’ contracts.
  • Keep stock of office supplies and inventory of Bank property and equipment.
  • Management of office vehicles in accordance with the bank’s transport policy and instructions in force.
  • Ensure the quality of Bank facilities in Togo, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to Bank standards.
  • Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services.
  • Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
  • Proper management and control of office stores and petty cash.
  • Ensure administrative support to all the Field Office staff and bank’s visiting mission as required.
  • Ensure that proper filing is undertaken in the Field Office;
  • Ensure that proper control mechanism and segregation of duties are in place, and that Bank procedures are fully implemented.

Selection Criteria

  • At least a Bachelor’s degree in Business Administration, Accounting, and/or Finance;
  • Membership to an internationally recognized professional accounting body (e.g. CA, CPA, ACCA) will be considered as an added advantage.
  • At least Six (6) years of relevant work experience. Experience in a similar post in a multilateral organization will be considered an advantage.
  • Knowledge and experience in administrative; financial accounting and full range of office support work, with a high level of sustained performance.
  • Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
  • Strong interpersonal and verbal communication skills.
  • Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
  • Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).
  • Strong written and verbal communication skills in French. Knowledge of English will be considered as an advantage.
Information on the position: This position does not attract international terms and conditions. The post holder will be considered as a local staff and will therefore not have international terms and conditions of employment.
Only applicants who already have the right to live and work in Togo will be considered for this position. The bank does not support applications for work permits and relocation.

Apply online

To apply for this position, you need to be national of one of AfDB member countries.
Related Posts Plugin for WordPress, Blogger...

Popular Posts

Labels

AB Bank Zambia Abt Associates ACC Anti Corruption Commission Zambia Access Bank Accountant Administration Afdb African Development Bank Agriculture Airtel Zambia Atlas Copco Zambia AU African Union Aviation Jobs AWF African Wildlife Foundation BancABC BANKING JOBS Barclays Bank Zambia Blantyre BOZ Bank of Zambia British Council in Zambia CARE INTERNATIONAL ZAMBIA Cavmont Bank Center for Infectious Disease Research in Zambia CHAI Clinton Health Access Initiative Chamber of Mines of Zambia Chibombo Chililabombwe Chingola Chipata Chirundu Choma Citibank Civil Engineer Climate Change and Environment COMESA Community Development Jobs Consultancy Copperbelt Copperbelt Energy Corporation Copperbelt University CRS Catholic Relief Services Customer Care Customer Support - Technical Support Danish Refugee Council DBZ DEVELOPMENT BANK OF ZAMBIA Democratic of the Congo Driver Jobs ECOBANK ZAMBIA Economist Education EGPAF Elizabeth Glazer Pediatric AIDS Foundation ELECTORAL COMMISSION OF ZAMBIA Electrical Engineering Environmental Jobs ERB Energy Regulation Board ESAMI Eastern and Southern African Management Institute FHI360 Finance Finca Malawi FINCA Zambia First Quantum Minerals Ltd FNB FIRST NATIONAL BANK ZAMBIA Food and Nutrition GOVERNMENT JOBS Graduate Trainee Health Hospitality Jobs HPCZ Health Professions Council of Zambia Human Resources Human Rights ICT JOBS Insurance Jobs Internship IRC International Rescue Committee Islamic Relief Jhpiego Kabwe Kalulushi Kalumbila Kasama Kasumbalesa Kitwe Konkola Copper Mines plc Lecturer Legal Aid Board Legal Jobs Librarian Lilongwe Livingstone LMC Lumwana Mining Company Limited Lubambe Copper Mine Limited Lumwana Lusaka Lusaka University Maamba Collieries Limited Malawi Jobs Marie Stopes Zambia Marketing Mazabuka Mechanical Engineering MEDIA AND COMMUNICATIONS MEDICAL STORES LIMITED Mining Jobs Ministry of Gender and Child Development Ministry of local government and housing MKUSHI Mongu Monitoring and Evaluation Mopani Copper Mines PLC MPIKA MTN Zambia MU MULUNGUSHI UNIVERSITY Mufulira NAPSA National Pension Scheme Authority National Airports Corporation National Milling Corporation NCC NATIONAL COUNCIL FOR CONSTRUCTION Ndola NEPAD NFNC National Food and Nutrition Commission NGO JOBS NHA National Housing Authority NLACW National Legal Aid Clinic for Women NPA National Prosecution Authority NRFA National Road Fund Agency NU Northrise University OXFAM PACRA Patents and Companies Registration Agency PACT PATH INTERNATIONAL PC Population Council Peace Corps Zambia PIA Pensions and Insurance Authority Plan International Procurement Jobs Project Manager PSI Puma Energy International Purchasing - Supplies Manager PwC RDA Road Development Agency Records Management Research Restless Development Rural Electrification Authority SADC Southern African Development Community Sales Sandvik Save the Children SCHOLARSHIPS Security Jobs SNV ZAMBIA Solwezi Standard Chartered Bank Statistician SUPPLY CHAIN Teaching Jobs Telecommunications The World Bank UN United Nations UNDP UNICEF UNZA University of Zambia US Embassy in Zambia USAID Zambia Veterinary Council of Zambia Volunteering VSO Voluntary Service Overseas WaterAid Zambia WFP World Food Programme WHO World Health Organization Workers Compensation Fund World Vision WWSC Western Water and Sewerage Company Zambia Banks Zambia Breweries Plc Zambia Catholic University Zambia Red Cross Society Zambia Sugar Plc Zamtel Zanaco Zambia National Commercial Bank ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZEMA Zambia Environmental Management Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZICTA Zambia Information n Communications Technology Authority Zimbabwe ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY ZRA Zambia Revenue Authority ZTB Zambia Tourism Board ZWMA Zambia Weights and Measure Agency