JOBS IN ZAMBIA - DAILY ZAMBIA JOBS

Wednesday, April 6, 2016

PERSONAL ASSISTANT/OFFICE MANAGER



An exciting opportunity exists within a Global Telecommunications Company for a Personal Assistant/Office Manager.
This position will suit an ambitious, highly driven and well presented lady who has the ability to take ownership of their work and to fill the role of 2IC when the Executive is not available.
Minimum Requirements: 
  • Matric non-negotible
  • Relevant Tertiary Qualification would be advantageous
  • Minimum 5 years’ experience in a similar role
Responsibilities:
  • To provide an effective and proactive PA Function to the Executive, thus ensuring effectiveness in the day-to-day operational co-ordination and administration
  • Communicate effectively with external and internal stakeholders
  • Diary management, appointments and meetings and maintaining up to date details of contact lists
  • Attend to general office administration and secretarial duties
  • Taking minutes at executive board meetings
  • Ensure all confidential documents, reports and information is handled appropriately
  • Co-ordination of local and international travel arrangements
  • Co-ordination of internal and external meetings
  • Deal effectively with telephone calls  which includes screening/filtering calls and redirecting them where appropriate
  • Ensure necessary stationery requirements of executive are met
  • Maintain office filing systems to deal efficiently with paper flow
Business Skills Required:
  • Attention to detail is key
  • Excellent Communication Skills
  • Ability to handle a fast-paced environment
  • HIGHLY computer literate
  • Ability to prioritise and organise effectively
Personal Characteristics:
  • Driven / Motivated
  • Well presented
  • Has sense of urgency
  • Ability to take ownership of work
  • Self-motivated
Please read this JD carefully and keep in mind it is based in ZAMBIA, please DO NOT apply if you are not serious about relocating to a new Country AT YOUR OWN COST!

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