Procurement Assistant at African Union - InterAfrican Bureau for Animal Resources

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver through, among others, the implementation of a new organizational structure and the filling of the vacant project position of Procurement Assistant in the Inter-African Bureau for Animal Resources (AU-IBAR) in Nairobi, Kenya. The Inter-African Bureau for Animal Health Resources (AU-IBAR) is a specialized technical office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC). AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as resources for both human wellbeing and economic development in the Member States of the African Union (AU).
The Commission of the African Union invites citizens of Member States to apply for the below specified position at the Inter-African Bureau for Animal Resources in Nairobi, Kenya.


Job title: Procurement Assistant
Post level: GSA5, Step 5
Department: Interafrican Bureau for Animal Resources
Supervisor: Senior Procurement Officer
Duty Station: Nairobi, Kenya


Under the overall supervision of the Senior Procurement Officer, the incumbent will work for effective delivery of procurement goods/services/works in order to obtain the best value for money for all AU-IBAR projects.
  1. Assist in providing technical and policy advice on all aspects of procurement;
  2. Assist in preparing and distributing invitations to tender and in managing/conducting all aspects of the bidding proposal and evaluation process;
  3. Prepare and finalize purchase orders, memos, receiving reports and other relevant procurement documents;
  4. Review invoices to determine compliance with purchase orders and receipt of goods/services;
  5. In absence of the Procurement Expert, attend the Local Tender Boards as Secretary;
  6. Prepare and obtain quotations and samples for locally procured items;
  7. Undertake regular survey of new Suppliers, products and prices in the local market;
  8. Reconcile Suppliers account on regular basis, and initiate action on accounts receivable/payable as the case may be;
  9. Track orders to ensure prompt delivery;
  10. Perform logistical functions (Fleet Management, Facilities Management etc.)
  11. Perform other related duties and responsibilities assigned by the supervisor.

Educational Qualification and Work Experience

Candidates must have at least a Diploma in Procurement and Supply, Business Administration, Finance, Law or related field.
A professional certificate and affiliation to a relevant procurement professional body will be an added advantage.

Work Experience

Candidates must have a minimum 3 years of relevant working experience in supply chain management and procurement environments, preferably with an international organisation.

Other Relevant Skills

  • Excellent interpersonal and communication skills
  • Excellent knowledge of the workings of international organizations
  • Capacity to work under pressure in a multicultural environment
  • Good knowledge of IT- tools such as Windows Office package is required. Knowledge of SAP or similar ERP system is an asset
  • Good analytical skills
  • Excellent drafting and report writing skills
  • Good planning and organizational skills

Language Requirement

Proficiency in one of the African Union working languages. Knowledge of one or several other working languages is an added advantage.

Tenure of Appointment

The appointment will be made on a short term contract for a period of eleven (11) months, of which the first three months will be considered as a probationary period. Thereafter, the contract will be renewable, subject to satisfactory performance and availability of funds.

Gender Mainstreaming

The AU- IBAR is an equal opportunity employer and qualified women are strongly encouraged to apply.


The salary attached to the position is an annual lump-sum of US$50,148.396 inclusive of all allowances for internationally recruited staff, and US$21,354.35 inclusive of all allowances for locally recruited staff.

Applications must be made through the AUC E-recruitment Website not later than 15 April 2016.
Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)
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