Thursday, April 14, 2016

Protocol Assistant at African Union - InterAfrican Bureau for Animal Resources

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of its organizational structure and the filling of all vacant posts.
The Commission of the African Union invites applicants who are citizens of Member.


Job title: Protocol Assistant
Post level: GSA5
Department: Interafrican Bureau for Animal Resources
Supervisor: Senior HR and Administration Officer
Duty Station: Nairobi, Kenya


To provide appropriate protocol services to AU Officials and AU-IBAR staff members.


The duties and responsibilities of the Protocol Assistant will include the following:
  1. Welcome and see-off Elected Officials and guests at the Airport.
  2. Obtain Visas for staff members from all Embassies;
  3. Process duty-free declarations and follow up all correspondence addressed to Customs Department, e.g. clearance of medicines, etc.
  4. Assist staff members in obtaining Customs Clearance upon separation from the organization. Assist staff and their family members at the Airport on initial recruitment.
  5. Process requests for Special I.D. Cards (resident permits) and Visas from the Ministry of Foreign Affairs and the Immigration Authorities;
  6. Welcome and assist delegates at the Airport on their arrival and departure during AU- IBAR Meetings;
  7. Liaise with Transport Officers regarding transportation for VIPs, guests and delegates from/to the Airport and hotels;
  8. Welcome and usher guests during official functions and meetings/conferences;
  9. Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons. Distribute invitation cards for official functions of the AU-IBAR;
  10. Service AU-IBAR meetings/conferences;
  11. Ensure that all name plates of AU Member States and other Organizations are sufficiently available and kept in order;
  12. Follow up the printing of name plates, invitation cards, conference badges and registration forms frequently used by the office;
  13. Process and follow up all correspondence to the Kenya Transport Authority, regarding:
    1. change of driving licenses;
    2. transfer of car ownership booklets;
    3. obtaining of number plates for AU-IBAR and staff members’ vehicles, etc.;
  14. Perform duties assigned to other Administrative Assistants during the latter’s absence;
  15. Perform any other duties which may be assigned by his/her Supervisors.

Qualification and Work Experience Required

Candidates must have minimum of Diploma in Management or Administration from a recognized educational institution. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
A minimum of five (5) years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization.

Other Relevant Skills

  • Good knowledge and practical use of Computer;
  • Good communication, drafting and reporting skills.

Language Requirement

  • Proficiency in one of the African Union working languages.
  • Knowledge of other working languages would be an added advantage.

Tenure of Appointment

The appointment will be made on a fixed term contract for a period of three (3) years, of which the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance.

Gender Mainstreaming

The AU- IBAR is an equal opportunity employer and qualified women are strongly encouraged to apply.


Indicative basic salary of US$14,852 per annum plus other related entitlements e.g. education allowance (75% of tuition and other education related expenses of every eligible dependent up to a maximum of US$ 2,520 per child per annum) for locally recruited staff of the commission.

Applications must be made through the AUC E-recruitment Website not later than 15 April 2016.
Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)


NGO JOBS ICT JOBS Lusaka Finance Accountant Agriculture Administration Health Human Resources Sales Kitwe Lecturer Civil Engineer Solwezi Consultancy Legal Jobs SCHOLARSHIPS Education MEDIA AND COMMUNICATIONS Driver Jobs Mining Jobs Ndola Procurement Jobs Monitoring and Evaluation Electrical Engineering Telecommunications MTN Zambia First Quantum Minerals Ltd Project Manager Airtel Zambia ZRA Zambia Revenue Authority Community Development Jobs Kasama LMC Lumwana Mining Company Limited Marketing Zamtel Save the Children World Vision Environmental Jobs Kabwe Malawi Jobs Research Graduate Trainee Standard Chartered Bank CARE INTERNATIONAL ZAMBIA Zimbabwe AWF African Wildlife Foundation Choma GOVERNMENT JOBS Mechanical Engineering NAPSA National Pension Scheme Authority PwC Teaching Jobs UN United Nations Zambia Sugar Plc Afdb African Development Bank Mopani Copper Mines PLC Security Jobs AB Bank Zambia Customer Care FINCA Zambia MU MULUNGUSHI UNIVERSITY PATH INTERNATIONAL RDA Road Development Agency UNICEF US Embassy in Zambia BANKING JOBS CHAI Clinton Health Access Initiative COMESA Chipata FHI360 Mongu SNV ZAMBIA Sandvik Economist Internship Livingstone Plan International WaterAid Zambia Zambia Banks Zanaco Zambia National Commercial Bank AU African Union Access Bank BOZ Bank of Zambia CRS Catholic Relief Services Cavmont Bank Chingola Copperbelt Energy Corporation Democratic of the Congo Kalulushi SADC Southern African Development Community USAID Zambia BancABC Copperbelt University ECOBANK ZAMBIA Kalumbila Librarian Lubambe Copper Mine Limited UNZA University of Zambia ZTB Zambia Tourism Board Barclays Bank Zambia Center for Infectious Disease Research in Zambia Climate Change and Environment Copperbelt EGPAF Elizabeth Glazer Pediatric AIDS Foundation ERB Energy Regulation Board Lusaka University OXFAM Volunteering WFP World Food Programme ZEMA Zambia Environmental Management Agency ZICTA Zambia Information n Communications Technology Authority Zambia Breweries Plc Atlas Copco Zambia Aviation Jobs Citibank DBZ DEVELOPMENT BANK OF ZAMBIA Human Rights Jhpiego MEDICAL STORES LIMITED Mazabuka Ministry of Gender and Child Development NEPAD NPA National Prosecution Authority National Airports Corporation National Breweries PC Population Council PSI Puma Energy International Restless Development The World Bank UNDP VSO Voluntary Service Overseas ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY Zambia Red Cross Society ACC Anti Corruption Commission Zambia Abt Associates Blantyre British Council in Zambia CIVIL SERVICE JOBS Chamber of Mines of Zambia Chibombo Chililabombwe Chirundu Coca Cola Customer Support - Technical Support Danish Refugee Council ELECTORAL COMMISSION OF ZAMBIA ESAMI Eastern and Southern African Management Institute FNB FIRST NATIONAL BANK ZAMBIA Finca Malawi Food and Nutrition HPCZ Health Professions Council of Zambia Hospitality Jobs IRC International Rescue Committee Insurance Jobs Islamic Relief Kasumbalesa Konkola Copper Mines plc Legal Aid Board Lilongwe Lumwana MKUSHI MPIKA Maamba Collieries Limited Marie Stopes Zambia Ministry of local government and housing Mufulira NCC NATIONAL COUNCIL FOR CONSTRUCTION NFNC National Food and Nutrition Commission NHA National Housing Authority NLACW National Legal Aid Clinic for Women NRFA National Road Fund Agency NU Northrise University National Milling Corporation PACRA Patents and Companies Registration Agency PACT PIA Pensions and Insurance Authority Peace Corps Zambia Purchasing - Supplies Manager Records Management Rural Electrification Authority SUPPLY CHAIN Statistician Veterinary Council of Zambia WHO World Health Organization WWSC Western Water and Sewerage Company Workers Compensation Fund ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZWMA Zambia Weights and Measure Agency Zambia Catholic University