Protocol Assistant at African Union - InterAfrican Bureau for Animal Resources


The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of its organizational structure and the filling of all vacant posts.
The Commission of the African Union invites applicants who are citizens of Member.

Post

Job title: Protocol Assistant
Post level: GSA5
Department: Interafrican Bureau for Animal Resources
Supervisor: Senior HR and Administration Officer
Duty Station: Nairobi, Kenya

Project

To provide appropriate protocol services to AU Officials and AU-IBAR staff members.

Tasks

The duties and responsibilities of the Protocol Assistant will include the following:
  1. Welcome and see-off Elected Officials and guests at the Airport.
  2. Obtain Visas for staff members from all Embassies;
  3. Process duty-free declarations and follow up all correspondence addressed to Customs Department, e.g. clearance of medicines, etc.
  4. Assist staff members in obtaining Customs Clearance upon separation from the organization. Assist staff and their family members at the Airport on initial recruitment.
  5. Process requests for Special I.D. Cards (resident permits) and Visas from the Ministry of Foreign Affairs and the Immigration Authorities;
  6. Welcome and assist delegates at the Airport on their arrival and departure during AU- IBAR Meetings;
  7. Liaise with Transport Officers regarding transportation for VIPs, guests and delegates from/to the Airport and hotels;
  8. Welcome and usher guests during official functions and meetings/conferences;
  9. Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons. Distribute invitation cards for official functions of the AU-IBAR;
  10. Service AU-IBAR meetings/conferences;
  11. Ensure that all name plates of AU Member States and other Organizations are sufficiently available and kept in order;
  12. Follow up the printing of name plates, invitation cards, conference badges and registration forms frequently used by the office;
  13. Process and follow up all correspondence to the Kenya Transport Authority, regarding:
    1. change of driving licenses;
    2. transfer of car ownership booklets;
    3. obtaining of number plates for AU-IBAR and staff members’ vehicles, etc.;
  14. Perform duties assigned to other Administrative Assistants during the latter’s absence;
  15. Perform any other duties which may be assigned by his/her Supervisors.

Qualification and Work Experience Required

Candidates must have minimum of Diploma in Management or Administration from a recognized educational institution. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
A minimum of five (5) years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization.

Other Relevant Skills

  • Good knowledge and practical use of Computer;
  • Good communication, drafting and reporting skills.

Language Requirement

  • Proficiency in one of the African Union working languages.
  • Knowledge of other working languages would be an added advantage.

Tenure of Appointment

The appointment will be made on a fixed term contract for a period of three (3) years, of which the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance.

Gender Mainstreaming

The AU- IBAR is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration

Indicative basic salary of US$14,852 per annum plus other related entitlements e.g. education allowance (75% of tuition and other education related expenses of every eligible dependent up to a maximum of US$ 2,520 per child per annum) for locally recruited staff of the commission.

HOW TO APPLY:
Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 15 April 2016.
Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)
Related Posts Plugin for WordPress, Blogger...

Popular Posts

Labels

AB Bank Zambia Abt Associates ACC Anti Corruption Commission Zambia Access Bank Accountant Administration Afdb African Development Bank Agriculture Airtel Zambia Atlas Copco Zambia AU African Union Aviation Jobs AWF African Wildlife Foundation BancABC BANKING JOBS Barclays Bank Zambia Blantyre BOZ Bank of Zambia British Council in Zambia CARE INTERNATIONAL ZAMBIA Cavmont Bank Center for Infectious Disease Research in Zambia CHAI Clinton Health Access Initiative Chamber of Mines of Zambia Chibombo Chililabombwe Chingola Chipata Chirundu Choma Citibank Civil Engineer Climate Change and Environment COMESA Community Development Jobs Consultancy Copperbelt Copperbelt Energy Corporation Copperbelt University CRS Catholic Relief Services Customer Care Customer Support - Technical Support Danish Refugee Council DBZ DEVELOPMENT BANK OF ZAMBIA Democratic of the Congo Driver Jobs ECOBANK ZAMBIA Economist Education EGPAF Elizabeth Glazer Pediatric AIDS Foundation ELECTORAL COMMISSION OF ZAMBIA Electrical Engineering Environmental Jobs ERB Energy Regulation Board ESAMI Eastern and Southern African Management Institute FHI360 Finance Finca Malawi FINCA Zambia First Quantum Minerals Ltd FNB FIRST NATIONAL BANK ZAMBIA Food and Nutrition GOVERNMENT JOBS Graduate Trainee Health Hospitality Jobs HPCZ Health Professions Council of Zambia Human Resources Human Rights ICT JOBS Insurance Jobs Internship IRC International Rescue Committee Islamic Relief Jhpiego Kabwe Kalulushi Kalumbila Kasama Kasumbalesa Kitwe Konkola Copper Mines plc Lecturer Legal Aid Board Legal Jobs Librarian Lilongwe Livingstone LMC Lumwana Mining Company Limited Lubambe Copper Mine Limited Lumwana Lusaka Lusaka University Maamba Collieries Limited Malawi Jobs Marie Stopes Zambia Marketing Mazabuka Mechanical Engineering MEDIA AND COMMUNICATIONS MEDICAL STORES LIMITED Mining Jobs Ministry of Gender and Child Development Ministry of local government and housing MKUSHI Mongu Monitoring and Evaluation Mopani Copper Mines PLC MPIKA MTN Zambia MU MULUNGUSHI UNIVERSITY Mufulira NAPSA National Pension Scheme Authority National Airports Corporation National Milling Corporation NCC NATIONAL COUNCIL FOR CONSTRUCTION Ndola NEPAD NFNC National Food and Nutrition Commission NGO JOBS NHA National Housing Authority NLACW National Legal Aid Clinic for Women NPA National Prosecution Authority NRFA National Road Fund Agency NU Northrise University OXFAM PACRA Patents and Companies Registration Agency PACT PATH INTERNATIONAL PC Population Council Peace Corps Zambia PIA Pensions and Insurance Authority Plan International Procurement Jobs Project Manager PSI Puma Energy International Purchasing - Supplies Manager PwC RDA Road Development Agency Records Management Research Restless Development Rural Electrification Authority SADC Southern African Development Community Sales Sandvik Save the Children SCHOLARSHIPS Security Jobs SNV ZAMBIA Solwezi Standard Chartered Bank Statistician SUPPLY CHAIN Teaching Jobs Telecommunications The World Bank UN United Nations UNDP UNICEF UNZA University of Zambia US Embassy in Zambia USAID Zambia Veterinary Council of Zambia Volunteering VSO Voluntary Service Overseas WaterAid Zambia WFP World Food Programme WHO World Health Organization Workers Compensation Fund World Vision WWSC Western Water and Sewerage Company Zambia Banks Zambia Breweries Plc Zambia Catholic University Zambia Red Cross Society Zambia Sugar Plc Zamtel Zanaco Zambia National Commercial Bank ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZEMA Zambia Environmental Management Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZICTA Zambia Information n Communications Technology Authority Zimbabwe ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY ZRA Zambia Revenue Authority ZTB Zambia Tourism Board ZWMA Zambia Weights and Measure Agency