Thursday, May 5, 2016

Finance - HR and Admin Coordinator

Finance, HR and Admin Coordinator:


Job Title Finance, HR and Admin Coordinator

Organisation Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Organisation Description:
Johanniter-Unfall-Hilfe e.V. ( is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting mostly health projects worldwide.

Job Location:
Goma, Democratic Republic of Congo
(with occasional travels to field locations and offices)

Closing Date Application 18th May 2016

Estimated Date of Interviews between 24th and 26th May 2016

Project Description:
Johanniter has been active in DRC since 1995, with a focus on North Kivu since 2008.
The overall objective of Johanniter International Assistance’s Program in North Kivu, DRC, is to reduce mortality and morbidity by improving the health conditions and reducing vulnerability of IDPs and host population. Johanniter’s interventions aim to improve, in close cooperation with the MoH, the provision of and access to quality primary health care and to support the improved nutrition status of children under five, pregnant and lactating women and other vulnerable people (such as elderly people, people with disability, people living with HIV/AIDS, and survivors of SGBV). Furthermore, the improved access to water, sanitation and hygiene is part of Johanniter’s DRC programme.

Job Responsibilities and Accountabilities:

Overall Job purpose:
Coordination of all financial and HR administrative processes of Johanniter project activities in DRC in close collaboration with the Country Director.

Reporting lines:

Reporting to:
• Country Director Djibouti (direct supervisor)
• Head of Africa Desk in Berlin headquarters (second line supervisor)
• Receives technical advice from
• Regional Head of Finance Africa, Nairobi
• Head of Desk Finance, Berlin headquarters

Working with:
Team of international/national staff

Standing in for:
Logistics and Construction Coordinator, Pharmacist

Replaced by:
Logistics and Construction Coordinator, Pharmacist




• Assure Johanniter’s financial procedures are in compliance with government and donor financial obligatory law and regulations
• Filing documents, allocation of expenditures, vouchers registration, balance checking
• Monthly field accounts and timely preparation of financial reports for donors and headquarters (BVAs, monthly closing, bank transfers, cash requests, travel claims) in compliance with donor and Johanniter procedures
• Management of bank accounts, money transfers and maintain good cash flow in compliance with guidelines of donors and Johanniter
• Supervision of payment orders and improvement of payment procedures
• Organising and coordination of internal or external audits
• Taking measures for cost controlling in consultation with the Country Director
• Report immediately if any irregularity (fraud, cheating, etc.) noticed

Budget Management:
• Prepare overhead and project budgets, budget revisions and extensions in compliance with financial guidelines of donors and Johanniter
• Monitor budgets, give relevant advice concerning financial matters and inform Country Director, Project Coordinators and HQ desk officer regularly on financial status
• Verify and support partner organisations with financial reporting

• Cross-check compliance with Johanniter’s procurement procedures, government obligatory regulations and donor guidelines. Assure all supporting documents are available.


• Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all local staff
• Pay local staff according to national labour law and Johanniter guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by labour law.
• Supervise and train the team of Admin and Finance Assistants and support staff, including periodic staff appraisals, in field offices and in Goma
• Ensure that all staff have valid contracts and job descriptions
• Draft contractual HR engagements after consultation with a local solicitor and the Country Director
• Provide HR guidance and consultative support to the Country Director and Project managers.
• Maintain systematic HR databases and filing systems (incl. staff lists, leave register, etc).
• Follow up changes of rules and regulations in national law for the employment of local staff and up-date Johanniter National Staff Handbook in line with Djiboutian and JUH regulations and People in Aid recommendations
• Follow-up on visa and work-permits for expats
• Coordinate planning of annual leave and R&R of expats and local staff where applicable.

• Draft and follow-up any contractual engagement (rental, vehicles, MoUs, Registration, etc) in consultation with the CD
• Set-up and maintain a systematic hard and soft copy filing system for all administrative matters


• Assist the Country Director in security management
• Regularly coordinate all above mentioned aspects with the Country Director and the Desk Officer and Controller in Berlin
• Assist the country office team in translating guidelines and templates into French
• Support Country Director in all other tasks.

Person Specification

University Degree in Business Administration / Accountancy or equivalent degree OR relevant work experience in similar position


• At least 3 years of experience in accounting, financial management, and HR procedures in the field of humanitarian aid / development cooperation
• Experience in working with public donors
• Ability to write reports and procedure manuals
• Working experience in DRC is a plus


• Financial Management
• Proficient user of accountancy and financial software
• Excellent reporting and computer skills
• Fluency in English and French with excellent verbal and written communication skills;
• Knowledge of German is a plus
• HR management skills
• Cultural sensitivity and team competence
• Sense of delegation and commitment to local capacity building

Terms and Conditions:

Start date:

Contract duration
Definite contract for 1 year (with possible extension)

Between 38.410 € and 40.431 € annual gross salary (according to Johanniter AVR-J internal tariff and depending on relevant previous working experience).

• social security provisions (lump sum 375€ per month) (for expats not falling under social security)
• international insurance package
• 29 days annual paid leave plus additional R&R regulations
• yearly home flight (for contracts > 1 year)
• Per diems (for international postings) for days in project country (currently 56€ per day)

Please note that this position is unaccompanied.

How to apply:

Contact and application:
Applications for this position (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates in case available) should be sent to: Please indicate “DRC, Finance and HR Coordinator” in the subject line of email and mention your earliest date of availability. Closing date for applications**: 18th May 2016**. Interviews are scheduled
for between 24th and 26th May 2016.

Please be advised, that due to the urgency of the situation, we might start short-listing even before the end of the deadline. Only short-listed candidates will be notified.


NGO JOBS ICT JOBS Lusaka Finance Accountant Agriculture Administration Health Human Resources Sales Kitwe Lecturer Civil Engineer Solwezi Consultancy Legal Jobs SCHOLARSHIPS Education MEDIA AND COMMUNICATIONS Driver Jobs Mining Jobs Ndola Procurement Jobs Monitoring and Evaluation Electrical Engineering Telecommunications MTN Zambia First Quantum Minerals Ltd Project Manager Airtel Zambia ZRA Zambia Revenue Authority Community Development Jobs Kasama LMC Lumwana Mining Company Limited Marketing Zamtel Save the Children World Vision Environmental Jobs Kabwe Malawi Jobs Research Graduate Trainee Standard Chartered Bank CARE INTERNATIONAL ZAMBIA Zimbabwe AWF African Wildlife Foundation Choma GOVERNMENT JOBS Mechanical Engineering NAPSA National Pension Scheme Authority PwC Teaching Jobs UN United Nations Zambia Sugar Plc Afdb African Development Bank Mopani Copper Mines PLC Security Jobs AB Bank Zambia Customer Care FINCA Zambia MU MULUNGUSHI UNIVERSITY PATH INTERNATIONAL RDA Road Development Agency UNICEF US Embassy in Zambia BANKING JOBS CHAI Clinton Health Access Initiative COMESA Chipata FHI360 Mongu SNV ZAMBIA Sandvik Economist Internship Livingstone Plan International WaterAid Zambia Zambia Banks Zanaco Zambia National Commercial Bank AU African Union Access Bank BOZ Bank of Zambia CRS Catholic Relief Services Cavmont Bank Chingola Copperbelt Energy Corporation Democratic of the Congo Kalulushi SADC Southern African Development Community USAID Zambia BancABC Copperbelt University ECOBANK ZAMBIA Kalumbila Librarian Lubambe Copper Mine Limited UNZA University of Zambia ZTB Zambia Tourism Board Barclays Bank Zambia Center for Infectious Disease Research in Zambia Climate Change and Environment Copperbelt EGPAF Elizabeth Glazer Pediatric AIDS Foundation ERB Energy Regulation Board Lusaka University OXFAM Volunteering WFP World Food Programme ZEMA Zambia Environmental Management Agency ZICTA Zambia Information n Communications Technology Authority Zambia Breweries Plc Atlas Copco Zambia Aviation Jobs Citibank DBZ DEVELOPMENT BANK OF ZAMBIA Human Rights Jhpiego MEDICAL STORES LIMITED Mazabuka Ministry of Gender and Child Development NEPAD NPA National Prosecution Authority National Airports Corporation National Breweries PC Population Council PSI Puma Energy International Restless Development The World Bank UNDP VSO Voluntary Service Overseas ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY Zambia Red Cross Society ACC Anti Corruption Commission Zambia Abt Associates Blantyre British Council in Zambia CIVIL SERVICE JOBS Chamber of Mines of Zambia Chibombo Chililabombwe Chirundu Coca Cola Customer Support - Technical Support Danish Refugee Council ELECTORAL COMMISSION OF ZAMBIA ESAMI Eastern and Southern African Management Institute FNB FIRST NATIONAL BANK ZAMBIA Finca Malawi Food and Nutrition HPCZ Health Professions Council of Zambia Hospitality Jobs IRC International Rescue Committee Insurance Jobs Islamic Relief Kasumbalesa Konkola Copper Mines plc Legal Aid Board Lilongwe Lumwana MKUSHI MPIKA Maamba Collieries Limited Marie Stopes Zambia Ministry of local government and housing Mufulira NCC NATIONAL COUNCIL FOR CONSTRUCTION NFNC National Food and Nutrition Commission NHA National Housing Authority NLACW National Legal Aid Clinic for Women NRFA National Road Fund Agency NU Northrise University National Milling Corporation PACRA Patents and Companies Registration Agency PACT PIA Pensions and Insurance Authority Peace Corps Zambia Purchasing - Supplies Manager Records Management Rural Electrification Authority SUPPLY CHAIN Statistician Veterinary Council of Zambia WHO World Health Organization WWSC Western Water and Sewerage Company Workers Compensation Fund ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZWMA Zambia Weights and Measure Agency Zambia Catholic University