Sunday, May 22, 2016


Orbis Africa is a non-profit organisation that works in Sub-Saharan Arica to reduce preventable and treatable blindness and visual impairment. Orbis seeks to appoint a Finance Officer to support the implementation of its project in North Western Province, Zambia. This is a contract position, until December 2017. The position is based in Solwezi.
Key Responsibilities
Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner
  • Receive and verify invoices and requisitions for goods and services
  • Verify that transactions comply with financial policies and procedures
  • Prepare. verify, and process invoices and coding of all payment documents
  • Manage the weekly/monthly payment run and keep supporting documentation
  • Maintain the general ledger/spreadsheets indicating performance against approved budgets
  • Assist with preparation of the budget
  • Provide administrative support in order to ensure effective and efficient office operations
  • Maintain and file all transactional records (supporting documentation) in a systematic manner
  • Monitor and order office supplies as required
  • Prepare purchase orders in line with policy and procedures
  • Prepare travel and accommodation logistics and travel advances for staff in line with policy
  • Review and verify travel claims and submit for approval
  • Maintain a filing system for all financial documents
  • Ensure the confidentiality and security of all financial and employee files
Perform monthly reconciliation statements
  • Reconcile the accounts payable monthly
  • Reconcile the accounts receivable monthly
  • Prepare and reconcile bank statements
Grant / Fund Reporting
  • Involved in producing financial reports for project — Seeing is Believing
  • Monthly financial reporting to the Orbis Finance and Compliance Manager, including
  • Scan supporting documentation relating to financial transactions
  • Produce monthly financial reports for ‘Seeing is Believing project
  • Bank reconciliation reports and supporting documents
  • Receive and analyse reports from partners and ensure that they comply with the advance issued and supported by the correct documentation.
Qualifications & Experience
  • Professional accounting qualification (Diploma, Degree or qualification); ZICA affiliation will be advantageous
The ¡ncumbent must have proficient knowledge in the Followinq areas:
  • Account payables and accounts
  • receivables
  • generally accepted accounting principles
  • grant management/fund accounting
  • preparation financial statements
  • preparation of financial reports
  • office administration
The incumbent must demonstrate the following skills:
  • accounting and bookkeeping skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal and listening
  • communications skills
  • effective written communication skills
  • Computer literate
Application Process:
To apply, please submit a concise CV, contact details of 3 contactable referees, and covering letter to
Closing date for application: 26th May2016
Please note that only shortlisted candidates will be contacted.


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