Development Aid from People to People (DAPP) is inviting applications from suitably qualified and experienced persons for the positions of Data Clerk tenable in Mansa (Luapula Province), Mpika (Muchinga Province) and Ndola(Copperbelt Province). Preference will be given to local residents of the named areas.
Key Duties and Responsibilities:
  1. Transferring information from paper-based records onto computerized system as well as updating, maintaining and retrieving data held on computerized reporting system
  2. Compiling, sorting, and verifying the accuracy and integrity of data before it is entered into the project database
  3. Making timely and accurate data entry into the project information system, and assisting in the compilation of statistical information for reports.
  4. Maintaining hardcopy and electronic data files and reports in compliance with the applicable protocols and ensuring back up of completed reports/documents in an appropriate location
  5. Maintaining the highest standards of data quality by comparing the data entered with source documents
  6. Cleaning all the data entered into the database in line with the guidelines/principles as detailed in data entry protocols
  7. Merging of all the cleaned data  into a central database as per the protocols and guidelines
  8. Supporting the Provincial Coordinator in data analysis and generation of reports
  9. Generating and providing accurate, timely, valid data for the development and production of project and research reports.
  10. Utilising computerised data entry equipment and file maintenance programs to enter, store and/or retrieve information as requested and summarising data in preparation of standardized reports.
  11. Participating in quality improvement activities which may include collecting/summarizing data and analysing it to inform progress of quality improvement interventions
  12. Working closely with field staff (community based volunteers and Project Leaders) to ensure that the data is collected and analysed using the standard MOH and project documentation tools
  13. Keenly analysing the monthly summary statistics for key program indicators and compiling reports for distribution to inform the Provincial Coordinator and field staff.
  14. Supporting the field staff at the designated facilities in data quality assurance as stipulated in the standard operating procedures
  15. Ensuring that appropriate security measures are taken to prevent unauthorised access to data
Qualifications, Skills and Experience: 
  • Certificate or Diploma in Statistics/Computer studies/Records Management or similar
  • A minimum of two years of working in data management
  • Sound understanding of current issues and developments in the field of Family Planning and Reproductive Health
Applying for the Jobs
Qualified persons should submit a cover letter with a detailed Curriculum Vitae (CV), preferably, by email to:
The Human Resources Manager
DAPP in Zambia
No. 12, Luneta Road, Northrise
E-mail: with a copy to
  • Copies of certificates and other credentials must not be submitted at this stage
  • For email applications, the position title and district must be indicated in the subject area of the email, e.g.DATA CLERK-Mpika.
  • The cover letter and CV must be one continuous document, and the applicants full names must be used as the file name for the document. The cover letter or CV must bear the applicants’ permanent address.
  • The closing date for receiving applications shall be 6th May, 2016.
DAPP is an equal opportunity employer.
Please note that only short listed candidates will be contacted
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