WaterAid Zambia Jobs - 4/5/2016

Position: Finance Manager
Reporting to: Country Representative
Responsible for: Programme Accountant, Finance Officer Partner Support, IT Officer
Place of Work: Lusaka, Zambia
Size of budget: K35 Million, with 6 number of partners and 3 large donor funded programmes
WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.
WaterAid works through supporting local organizations and government authorities to design low cost sustainable projects using appropriate and affordable technologies that can be managed by the community itself.  WaterAid also seeks to influence the policy change through government and other key international organizations to secure and protect the right of poor people to safe, affordable water and sanitation services.
Overall Job Purpose
The Finance function provides professional finance services that enable optimal decision making for the successful delivery of WAG Strategic Objectives. The goal of the department is to ensure that resources are secured, safeguarded and utilised for intended purposes. The team also provide Financial performance insight, support for financial planning, funds management and assurance over the financial control environment.
The role will provide strategic leadership and take responsibility for all finance functions within the country programme. This will be achieved by reviewing, improving on or developing policies, procedures and systems to ensure the sound financial management and internal controls, including supporting partner organisations, to operate according to Water Aid’s financial management framework. The role will assist in the capacity building of WaterAid partner organisations to undertake finance activities that aligns with to WaterAid and donor requirements.
The position holder reports to the Country Representative and will be a member of the Senior Management Team. The post holder will also have a dotted management line (contributing to objectives settings and performance reviews) to the Head of International Finance.
The role will require some travel in-country, as well as infrequent trips across the region and some internationally.
Key Accountabilities:
  • Contribute to the development of the strategic plan for the Country Programme and develop and maintain appropriate and effective financial strategies, plans and policies to support the strategic plan.
  • Develop, implement and maintain financial management procedures, risk assessments and control measures to manage, monitor and audit transactions across the Country Programme and to ensure compliance with WaterAid’s overall policies, good practice standards, external donor requirements and national laws and regulations, identifying corrective measures as required.
  • Lead, manage, motivate and develop team members in area of responsibility in order to maximise their contribution to the team, organisation and their own professional development.
  • Consolidate financial information and provide narrative for management accounts to support financial decision-making
  • Lead the financial forecasting process to produce relevant, accurate and timely financial forecasts across WaterAid
  • Develop and maintain effective working relationships with other SMT members to understand their financial support requirements, co-ordinate appropriate responses and ensure implementation of finance policies and support to the SMT members in preparation of plans and budgets.
  • Facilitate and co-ordinate both internal and external audits and lead the development and implementation of action plans based on audit recommendations, monitoring progress on achievements.
  • Support capacity building of Zambia staff and partner organisations in areas of financial management and reporting.
  • Lead/facilitate/co-ordinate assessments of partners’ financial management ability and assist in building their capacity to develop internal financial systems.
  • Ensure that relevant reconciliation, financial reports and audits are completed accurately, on time and submitted as appropriate.
  • Develop and implement procedures for assessing the value for money that WaterAid obtains in all its activities to identify cost savings and ensure financial efficiency and value for money principles are an integral part of the Country Programme activities.
  • Maintain up to date knowledge of financial legislation and good practice to ensure that the Country Programme complies with all legal requirements and proactively stays at the forefront of financial management practice.
  • Maintain oversight of the country programme funding position and grant management.
  • Undertake any other responsibilities, tasks or activities as reasonably required as the above is given as a broad range of duties and is not intended to be a complete description of all tasks. It is important to note that the responsibilities may change to meet the evolving needs of the way WaterAid works.
Person Specification
  • Bachelor of Accountancy degree or equivalent
  • Fully completed Accounting professional qualification/certification e.g. ACCA, CIMA and Membership of the Zambia Institute of Certified Accountants (ZICA)
  • Master’s degree in Finance shall be an added advantage.
Experience, Skills and abilities
  • Minimum 7 years at senior level management, with experience in finance and accountancy in a senior position in a major organisation
  • IT literate and excellent knowledge and skills in using computer based Accounting systems and Microsoft Excel and Word packages.
  • Experience in preparing and monitoring budgets & developing monitoring and reporting systems.
  • Ability to provide financial analysis and interpretation to Country Management Team for decision-making.
  • Knowledge of government policies and regulations on financial management and taxation
  • Knowledge of international donor reporting requirements
  • Risk analysis and risk management experience
Personal and Interpersonal skills
  • Excellent (proven) interpersonal both oral and written communication skills.
  • Excellent customer service skill
  • Highly numerate
  • Ability to think strategically with excellent planning and prioritisation skills
  • Strong analytical/problem solving skills.
  • Successfully leading, managing, building high performing teams and developing capacity in professional finance teams.
  • Creative and proactive.
  • Able to work effectively in a diverse team environment
  • Good motivator of others
  • Flexibility and willingness to go the extra mile, which also includes willingness to work additional hours at crucial times
  • Commitment to equality and diversity (including sensitivity to HIV/AIDS).
  • Personal integrity.
  • Knowledge of water, sanitation or hygiene projects.
  • Strong knowledge of fund accounting regulations for non-profit organisations.
  • Experience of working in an international NGO
  • Experience in using SUN systems and vision excel
  • Experience of designing, co-ordinating and delivering training programmes
  • Basic understanding of Project Management
  • Effectively promote WaterAid’s mission values, and objectives
  • Commitment to WaterAid’s values and a working style that reflects these.
By 2030 we want everyone, everywhere to have clean water, sanitation and hygiene. We need you to help us make it happen. If you bring your expertise, passion and professionalism, you will not only gain personally, but will also contribute to wider poverty reduction and human development. We offer a competitive salary, pension provision, medical coverage, and leave and a 13th cheque.
How to Apply:
If you are interested in the position and have the right skills and attributes,  send your application, consisting of a letter of interest and a CV, clearly indicating details of your current remuneration package and providing details of at least three references via email to wateraidzambia@wateraid.org, using “Finance Zambia” as the subject of the email. Only candidates short-listed for interviewing will be contacted.
No recruitment agencies please.
Deadline: 20th May, 2016
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