JOBS IN ZAMBIA - DAILY ZAMBIA JOBS

Thursday, June 2, 2016

FINANCE & SUBGRANTS ASSISTANT



The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness and accountability in government. NDI has supported democratic institutions and practices in every region of the world for more than two decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI will work in Zambia to support election observation and other  activities for the 2016 elections.
NDI invites applications from suitably qualified and experienced persons to fill the following vacant post in Lusaka.
Procurement
  • Sourcing quotations & making comparisons
  • Drafting procurement review forms
  • Drafting decision memos
  • Drafting services/goods contracts
Finance & Administration
  • Preparing payment vouchers
  • Compiling invoices and receipts
  • Preparing stipends for payouts to workshop participants
  • Bank Reconciliations
  • Managing Petty cash float
  • Compiling PAYE & NSSA Returns
  • Compiling the LPO Schedule for ZRA, & submitting returns
  • Managing the Asset log & updating when necessary
Logistics
  • Organizing workshop events & bookings for workshop participants
  • Making hotel bookings & reservations for International Guests
  • Drafting Logistics memo for International Visitors
  • Liaison with hotel management on all hotel bookings
  • Organizing transport logistics for the office
Subgrants
  • Assist with NDI Zambia’s sub-grant program and budget and contractual relationships with multiple sub-grantees throughout Zambia
  • Review sub grantees’ reports for accuracy and completeness
  • Working closely with sub grantees to review queries on reports
  • Assist with training and mentoring of local partners to increase their financial and management capacity and ensure compliance with NDI’s program requirements and goals; and
  • Assist with drafting of regular internal reports.
Experience
  • A Bachelors’ Degree in Accounting
  • A minimum of 5 years’ Experience in an NGO Environment
  • Knowledge of USAID & DFID Regulations
Candidates interested in this position should be available to start immediately.
Applications for the above positions should include a cover letter, updated Curriculum Vitae (CV) with names and telephone numbers of three traceable references. The documents should be addressed to Country Director, NDI Zambia and e-mailed to: NDIZambiaJobs@gmail.com. Documents must be received by 9 June 2016 for consideration. Only shortlisted candidates will be notified. NDI is an equal opportunity employer.

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