HR Administrator Zambia & Malawi
Job purpose and key deliverables
To support HR in acting as a business partner through ensuring full adherence of HR Best practices and implementation of HR company policies and procedures aligned with country legislation for both Zambia & Malawi end-markets;
Monthly reporting (e.g. payroll, board reports, headcount, organograms, etc.)
Managing social security payments with regards to employee contributions as well as monitor of forthcoming pensions
Salary payments (including Expatriates, active and retired Employees salaries)
Distribute pay slips to all Employees
Calculation of Overtime, advance payments and loans
Social Security pension payments and monitor employees contributions
Payment of food allowances (if and where applicable) aligned to Company policy, procedure and legislation (tax application)
Monthly and Quarterly Headcount tracker submission to the Area
Update OM/RM Tools, PA/RM Tools (via HR Forms & Templates) and Org Publisher and maintain Employees Data Accuracy
Ensure monthly updates of OM/RM and PA/RM RM Tools (via HR Forms & Templates) captured on Neo portal
Ongoing preparation of letters, declarations, internal memos for all Employees as well as external customers;
Coordinate leave days (according labor legislation)
Coordinate and participate in syndicate meetings
Register new employees in the system and manage the maintenance of all standard HR documents (policies, medical reports, personal documents, etc.)
Issue employment contracts (permanent and temporary staff)
Provide administration and other functional assistance to HR BP (e.g. Recruitment)
Administration of the Company payroll inclusive of data input, approval and processing (run payroll, print bonuses, process leave, extra hours, etc.) and hand over to Finance
Generation and distribution of payroll related reports and payments internally (e.g. leave and cost to company reports) and externally (e.g. PAYE and other statutory deductions).
Coordinate the process of advance payments
Support with exit interviews and exist procedures
Maintaining up to date employee records in line with the Records Management Policy and other legislative requirements – both electronic and physical as required.
Update all Expatriate documents (e.g. DIRE, Contracts, Benefits, House payment and other benefits management)
Draft standard documents, letters and declarations as and when required
Support the HR BP in the annual salary review
Draft HR notices and communications and update Employee information in agreement with HRBP
First line attendance to and resolution of Employee HR related queries.
Communicates with and advises Employees with regards to HR related practices, policies and procedures (thereby providing an efficient service to staff and enhancing the established business relationship)
Liaison with external service providers (e.g. medical aid, pension, etc.)
Support with regards to organising / arranging HR-related meetings
A relevant university degree or equivalent
Knowledge of payroll software and employment and related tax legislation
A minimum of 2 years experience in a similar role
Exhibits high levels of confidentiality integrity and commitment
Excellent interpersonal skills and a strong service orientation
Working at BAT
British American Tobacco (www.bat.com) is a market leading, global organisation with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace.
Our aim is to become the leading tobacco company in each of our markets by providing excellent products with confidence and responsibility expected of global consumer brands.
If you have the talent and motivation to help us succeed you’ll find we are equally committed to helping you reach your full potential too.
British American Tobacco Zambia
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