SUB GRANT MOBILE CONTROLLER


Development Aid from People to People (DAPP), is a locally registered NGO engaged in development projects, in all the provinces of Zambia, in the fields of education, health, agriculture and other poverty alleviation programmes. DAPP seeks to employ a Sub Grant Mobile Controller. The position is tenable in Kabwe, and we are looking for someone who is available to commence work as soon as possible, if possible, by 1st July, 2016.
Duties and Essential Job Functions
1. Grants
  • Assists in setting up sub granting protocols in regard to selection of partners and the vetting process.
  • Sets up a system for effective grants finance management as per USAID regulations and DAPP guidelines
  • Creates a system for effective and easy follow-up of sub grants.
  • Reviews contracts for sub recipients in coordination with the donor and local partners
  • Reviews all sub recipients financial reports for zero ineligibility in costs
  • Leads the effort on sub grants closures (financially) and systematically coordinates and reports to the Chief of Party (CoP).
  • Conducts evaluation of sub grantees in comparison to the burn rate
  • Participates in designing means for easy financial reporting on sub grants
2. Programme Implementation
  • Provides monthly management reports to the CoP in a timely and accurate manner.
  • Participates in developing of annual fiscal year budgets with the Finance and Operations Director (FOD) and CoP, and implements grant budgeting and forecasting systems with Project Leaders
  • Ensures that sub grantees financial operations are in compliance with all USAID and DAPP policies and procedures
  • Ensures that monthly transactions are reviewed and entered in the General Ledger accurately and on timely basis
  • Assists with monthly review and reconciliations of balance sheet accounts (receivables, payables, advances, bank & cash reconciliations, etc.) and all related expenditures.
  • Oversees and coordinates management of sub-grant agreements and financial management of sub-grants
  • Reviews and tracks expenses and proper documentation as per DAPP procedures and donor requirements for record keeping and accountancy
  • Processes sub-grants and is responsible for issuance of payments, transfers and related transactions with the sub grantees
  • Oversees pre-award and post-award activities including asset control, timely reporting and contract fulfilment to check against payment
  • Works with the finance team to verify and track budget and expenditures vis-à-vis sub-grant awards and ensures that proper reporting, documentation and overall deliverables are reviewed by the leadership and signed off prior to issuance of payment.
  • Ensures consistency across sub-grantees on basic provisions and highlights issues that could be viewed as bias or discrepancies.
  • Provides regular review of field operations to ensure cost-effectiveness and provides guidance on improved operational practices for value-for-money.
3. Monitoring & Evaluation and Reporting
  • Works with the leadership team, M&E and finance staff to ensure that project deliverables are aligned with value-for-money objectives and that financial milestones are proportionate to programme milestones.
4. Partners
  • Builds capacity of local partners in reporting financially
  • Educates local partners on donor regulations and procedures
  • Assists in expenditure monitoring for partners
  • Educates local partners on donor’s reporting tools
  • Follows up on partnership agreements systematically to meet all deadlines and deliverables
  • Works with local partners to highlight challenges and devise solutions
  • Prepares local partners for all audits
Required qualifications
Fully qualified Accountant with ACCA, CIMA or ZICA qualifications
Applying for this opportunity
Interested persons should submit their application letter and supporting documents, preferably by email to:
The Human Resources Manager
DAPP in Zambia
No. 10, Luneta Road, Northrise
Ndola
E-mail: job@dappzambia.org with a copy to vinsaintbanda@gmail.com
Closing date: 26th June, 2016.
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