Personal Assistant Job at Standard Chartered Bank Zambia


Industries

Banking, Finance
Description

Arrange CEO’s internal and external appointments and receives CEO’s guests.
Arrange meetings /conference calls and co-ordinates diary for CEO.
Co-ordinate the booking of meetings and presentation equipment for the CEO’s office.
Ensure that CEO is aware of and attends meetings/ presentations /conferences on time.
Ensure that documents/ minutes required by CEO for attendance at meetings are received before the meetings in order to peruse them prior to the meetings.
Ensure that Minutes for meetings are distributed on time to all meeting attendees. Ensure that the dates for the meetings are scheduled and planned in advance in conjunction with the relevant departments.
Transmission of CEO’s instructions to heads of departments and (if applicable) to other external contacts via written correspondence or telephone.
Screening of CEO’s telephone calls and conveying of accurate messages to the CEO.
Typing of CEO’s correspondence , reports memorandums, facsimiles etc
Receiving, dispatching and filling of confidential correspondence and implementation of CEO’s filing system
Answer routine correspondence and other queries on behalf of the CEO as may be directed.
Review routine CEO mail, prioritize and route to correct departments in his absence.
Deal with incoming and outgoing faxes and e-mails
Answer all general queries from staff and assist where possible
Respond to invitations received by the CEO, obtain relevant details and diarise accordingly.
Collate and submit CEO’s expense claims and ensure that payments are processed by finance Department
Ensure that receipts, authorization forms and payments of General Management invoices are in order .
Manage day to day direction of invoices/documents from various departments signed by the CEO.
Co-ordinate CEO ‘s leave plan.
Arrange travel/flights/hotels/transfers bookings as required for CEO, international staff and other bank staff as required.
Attend to all aspects of conference organization for CEO’s office.
Arrange CEO’s internal and external events.
Undertake any other duties as may be assigned by the CEO or his direct/indirect reports.
Qualifications and Skills

Formal Advanced Secretarial qualifications including advanced typing, office practice, and computer operation training.
Minimum of 5 years experience as an Executive Secretary.
Good communication and inter-personal skills.

Diversity and Inclusion

Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.

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