Arrange CEO’s internal and external appointments and receives CEO’s guests.
Arrange meetings /conference calls and co-ordinates diary for CEO.
Co-ordinate the booking of meetings and presentation equipment for the CEO’s office.
Ensure that CEO is aware of and attends meetings/ presentations /conferences on time.
Ensure that documents/ minutes required by CEO for attendance at meetings are received before the meetings in order to peruse them prior to the meetings.
Ensure that Minutes for meetings are distributed on time to all meeting attendees. Ensure that the dates for the meetings are scheduled and planned in advance in conjunction with the relevant departments.
Transmission of CEO’s instructions to heads of departments and (if applicable) to other external contacts via written correspondence or telephone.
Screening of CEO’s telephone calls and conveying of accurate messages to the CEO.
Typing of CEO’s correspondence , reports memorandums, facsimiles etc
Receiving, dispatching and filling of confidential correspondence and implementation of CEO’s filing system
Answer routine correspondence and other queries on behalf of the CEO as may be directed.
Review routine CEO mail, prioritize and route to correct departments in his absence.
Deal with incoming and outgoing faxes and e-mails
Answer all general queries from staff and assist where possible
Respond to invitations received by the CEO, obtain relevant details and diarise accordingly.
Collate and submit CEO’s expense claims and ensure that payments are processed by finance Department
Ensure that receipts, authorization forms and payments of General Management invoices are in order .
Manage day to day direction of invoices/documents from various departments signed by the CEO.
Co-ordinate CEO ‘s leave plan.
Arrange travel/flights/hotels/transfers bookings as required for CEO, international staff and other bank staff as required.
Attend to all aspects of conference organization for CEO’s office.
Arrange CEO’s internal and external events.
Undertake any other duties as may be assigned by the CEO or his direct/indirect reports.
Qualifications and Skills
Formal Advanced Secretarial qualifications including advanced typing, office practice, and computer operation training.
Minimum of 5 years experience as an Executive Secretary.
Good communication and inter-personal skills.
Diversity and Inclusion
Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.
The Commonwealth Parliamentary Association UK (CPA UK) at Westminster is the largest and most active branch in the CPA. It now seeks...
INFRASTRUCTURE SR. SUPERVISOR Job Purpose: Manage various information systems and infrastructure used by the franchise e.g. LA...
Scholarships on different fields of various universities in master degree program is available now. Both women and men from dev...
Maamba Collieries Limited (MCL) is jointly owned by Nava Bharat Singapore Pte Limited and ZCCM-IH plc. The Company owns and operates...
Director of Human Resources Closing date for applications: 31 March 2017 The Director of Human Resources is based at the INTERPO...
In line with our corporate priorities aimed at ensuring optimization of revenue collection and increased tax compliance on the on...
Great opportunity to lead the UNEP office in Montreal! Looking for a Principal Programme Management Officer: A minimum of 15 years o...
Kobil Zambia Limited, a fully-owned subsidiary of the KenolKobil Group with its head office in Kenya and one of the leading Oil Mark...
EXPRESSION OF INTEREST SHORT TERM CONSULTANCY ADVERT Editorial and Graphic Designing of the Revised Rhino Conservation Strateg...
Sales and Distributions Manager The Sales and Distributions Manager is responsible for planning, implementing and directing the s...
AB Bank Zambia Abt Associates ACC Anti Corruption Commission Zambia Access Bank Accountant Administration Afdb African Development Bank Agriculture Airtel Zambia Atlas Copco Zambia AU African Union Aviation Jobs AWF African Wildlife Foundation BancABC BANKING JOBS Barclays Bank Zambia Blantyre BOZ Bank of Zambia British Council in Zambia CARE INTERNATIONAL ZAMBIA Cavmont Bank Center for Infectious Disease Research in Zambia CHAI Clinton Health Access Initiative Chamber of Mines of Zambia Chibombo Chililabombwe Chingola Chipata Chirundu Choma Citibank Civil Engineer Climate Change and Environment COMESA Community Development Jobs Consultancy Copperbelt Copperbelt Energy Corporation Copperbelt University CRS Catholic Relief Services Customer Care Customer Support - Technical Support Danish Refugee Council DBZ DEVELOPMENT BANK OF ZAMBIA Democratic of the Congo Driver Jobs ECOBANK ZAMBIA Economist Education EGPAF Elizabeth Glazer Pediatric AIDS Foundation ELECTORAL COMMISSION OF ZAMBIA Electrical Engineering Environmental Jobs ERB Energy Regulation Board ESAMI Eastern and Southern African Management Institute FHI360 Finance Finca Malawi FINCA Zambia First Quantum Minerals Ltd FNB FIRST NATIONAL BANK ZAMBIA Food and Nutrition GOVERNMENT JOBS Graduate Trainee Health Hospitality Jobs HPCZ Health Professions Council of Zambia Human Resources Human Rights ICT JOBS Insurance Jobs Internship IRC International Rescue Committee Islamic Relief Jhpiego Kabwe Kalulushi Kalumbila Kasama Kasumbalesa Kitwe Konkola Copper Mines plc Lecturer Legal Aid Board Legal Jobs Librarian Lilongwe Livingstone LMC Lumwana Mining Company Limited Lubambe Copper Mine Limited Lumwana Lusaka Lusaka University Maamba Collieries Limited Malawi Jobs Marie Stopes Zambia Marketing Mazabuka Mechanical Engineering MEDIA AND COMMUNICATIONS MEDICAL STORES LIMITED Mining Jobs Ministry of Gender and Child Development Ministry of local government and housing MKUSHI Mongu Monitoring and Evaluation Mopani Copper Mines PLC MPIKA MTN Zambia MU MULUNGUSHI UNIVERSITY Mufulira NAPSA National Pension Scheme Authority National Airports Corporation National Milling Corporation NCC NATIONAL COUNCIL FOR CONSTRUCTION Ndola NEPAD NFNC National Food and Nutrition Commission NGO JOBS NHA National Housing Authority NLACW National Legal Aid Clinic for Women NPA National Prosecution Authority NRFA National Road Fund Agency NU Northrise University OXFAM PACRA Patents and Companies Registration Agency PACT PATH INTERNATIONAL PC Population Council Peace Corps Zambia PIA Pensions and Insurance Authority Plan International Procurement Jobs Project Manager PSI Puma Energy International Purchasing - Supplies Manager PwC RDA Road Development Agency Records Management Research Restless Development Rural Electrification Authority SADC Southern African Development Community Sales Sandvik Save the Children SCHOLARSHIPS Security Jobs SNV ZAMBIA Solwezi Standard Chartered Bank Statistician SUPPLY CHAIN Teaching Jobs Telecommunications The World Bank UN United Nations UNDP UNICEF UNZA University of Zambia US Embassy in Zambia USAID Zambia Veterinary Council of Zambia Volunteering VSO Voluntary Service Overseas WaterAid Zambia WFP World Food Programme WHO World Health Organization Workers Compensation Fund World Vision WWSC Western Water and Sewerage Company Zambia Banks Zambia Breweries Plc Zambia Catholic University Zambia Red Cross Society Zambia Sugar Plc Zamtel Zanaco Zambia National Commercial Bank ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZEMA Zambia Environmental Management Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZICTA Zambia Information n Communications Technology Authority Zimbabwe ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY ZRA Zambia Revenue Authority ZTB Zambia Tourism Board ZWMA Zambia Weights and Measure Agency