PROGRAMME ASSISTANT - UNICEF ZAMBIA


Job Title: Programme Assistant – Fixed Term (GS-5) – For Zambian Nationals only
Job no: 496602
Work type: Fixed Term Staff
Location: Zambia
Categories: Support: Programme, G-5
Purpose of the Position
Under general supervision of the Chief of Education, the Programme Assistant will be responsible to provide a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. The key responsibilities will be as follows.
Key Expected Results
  • Support to programme development, planning and execution.
  • Support to monitoring and reporting of programme results
  • Support in resource mobilization
  • Support in knowledge management and capacity building
Key Accountabilities and Duties & Tasks
  1. Support to programme development, planning and execution.
  • Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
  • Prepares and maintains records pertaining to programme planning and development for his/her respective section.
  • Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
  • Follows up with team members on implementation of the AWP to ensure continuous tracking of such.
  • Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
  • Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.
     2. Support to UNICEF Education role as lead of sector and as GPE  Coordinating Agency
  • Coordinates calendar for sector-level engagement and liaise with sector-level stakeholders to ensure scheduling is maintained and adhered to.
  • Ensure information flow between Global Partnership for Education (GPE) and education stakeholders with regard to Zambia’s participation in the GPE.
  • Ensure information on GPE implementation is regularly shared with all parties, as set out in the GPE guidelines.
  • Support/co-ordinate preparation of sector-level responses on matters of implementation, strategy or policy and encourage contributions from other CPs.
  • Coordinate Cooperating Partner meetings and quarterly meetings of the Policy and Implementation Technical including development of the agenda, scheduling venue, obtaining and circulating necessary documentation, and minute taking and sharing.
  • Support activities related to the development of the 4th National Implementation Framework (NIF IV) through coordination and administrative support as needed.
     3. Support to monitoring and reporting of programme results
  • Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
  • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
  • Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
  • Coordinates team inputs to the country office annual report and drafts components as needed.
    4. Support in resource mobilization
  • Compiles and organizes information and data pertaining to donors (both current and potential).
  • Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
  • Coordinates development of resource mobilization proposals and ensures their completion/tracking/filing.
  • Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
  • Supports the processing of contracts for consultants and external partners pertaining to the section.  
   4. Support in Knowledge Management and capacity building
  • Gathers and shares information as needed in support of improving the processes and daily operations of the section.
  • Further develops and maintains electronic filing system and provides support to all team members to ensure their informed use of shared files.
  • Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.
Qualifications of Successful Candidate
Proactive and results-driven work ethic required. Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization with minimum of 5 years of progressively responsible administrative or clerical work experience is required. Fluency in English language is required. Candidate must have a proven record of analytical thinking and computer skills (including Word, Excel,and Power Point). Some familiarity with the Education Sector is a plus.
Core Values
  • Commitment
  • Diversity and Inclusion
  • Integrity
Core competencies
  • Communication
  • Working with People
  • Drive for Results
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Applications close: 15 Jul 2016 Jordan Standard Time
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