FINANCE & ADMINISTRATIVE OFFICER, ZAMBIA


POSITION: Finance & Administrative Officer, Zambia
REPORTS TO: Strategic Information Advisor, Zambia
Palladium is an international organization that provides management, marketing, research, and strategic planning for large multi-national companies, governments and universities. Founded in 1971, Palladium specializes in public health and social issues, working with more than 60 developing countries. We help build local capacity and solve critical development issues such as family planning, reproductive health, HIV/AIDS and sexually transmitted infections, safe motherhood, poverty alleviation, education, and the environment. We are looking to hire a Finance & Administrative Officer for our Zambia program.
Job Description for this position:
  • Maintain financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID/CDC regulations
  • Preparation of semi-monthly financial reports and submission to HQ within stipulated date in the calendar
  • File all travel vouchers, expense reports, and financial reports
  • Prepare timely and accurate monthly, quarterly, annual inventory, and other financial reports as needed
  • Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
  • Maintain accurate and up-to-date financial records
  • Process supplier’s payments and hotel accommodations
  • Preparation of monthly bank reconciliation statements
  • Cash flow management; preparation of cash forecasts
  • Management, disbursement and reconciliation of the office petty cash/ field imprest
  • Review and prepare budgets for related project activities
  • Carry out banking duties as required
  • Make payments to participants at workshops
  • Prepare paperwork for submission to the accounting staff
  • Write checks
  • Performing any other responsibilities as may be directed
Skills Required
  • Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
  • Strong financial, analytical and/or evaluative skills.
  • Problem-solving, decision-making and good judgment skills.
  • Ability to take initiative and/or independently respond to situations.
  • Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe.
  • Strong written and oral communication skills.
  • Ability to communicate effectively with managers, colleagues, and clients.
  • Ability to respond and adapt quickly to changing requirements and competing demands.
  • Professional and mature demeanor and conduct, especially during interactions with the client and its constituents.
  • Confidentiality and team spirit
  • Zambian nationals only
Experience/Education
  • A degree in Finance/Accounting and/or CPA II or equivalent
  • At least 3 years’ experience in Finance/Accounts
  • Statutory audit experience would be an added advantage
How to Apply
All applications for this position should be submitted by email to Palladium Zambia, Deputy Strategic Information and Technology Advisor, Email: Patrick.Saili@thepalladiumgroup.com or via the company website www.thepalladiumgroup.com/jobs through the Careers page. Palladium provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.).
Closing Date: 23rd August 2016
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