Chief of Staff - United Nations University

United Nations University Objectives:
The United Nations University (UNU) brings together an international community of scholars engaged in research, postgraduate training and dissemination of knowledge in furtherance of the purposes and principles of the United Nations, its Peoples and Member States. UNU serves as a think tank for the United Nations system—it is a platform for new and creative ideas, as well as academic and policy dialogue. In addition to the UNU Headquarters located in Tokyo, UNU has established fifteen institutes and programmes worldwide. For more information please visit
Job Description:
UNU is recruiting a Chief of Staff in the organization’s executive office (Office of the Rector) in Tokyo, Japan. This is a key position in strategy and operations management for a global research organization. The Chief of Staff plays a critical support role, assisting the Executive Officer and the Rector in the day-to-day management of University affairs and in the implementation of key institutional priorities.
Working closely with the Executive Officer, the Chief of Staff will assist in the coordination of governance and management priorities for the global UNU network of institutes and programmes. The Chief of Staff will be expected to provide strategic advice/support in a number of portfolios, ranging from strategic planning, institutional development, project/budget management, coordination, communications, as well as partnership management and public relations. The ideal candidate will have a track record supporting the formulation and implementation of management decisions.
The Chief of Staff reports to the Executive Officer.
Required Qualifications and Experience:
The position requires:
  • An advanced university degree in business administration, law, international affairs, or a relevant field;
  • Three (3) to seven (7) years of management experience — some of which in a research and/or academic teaching institution or an international organization;
  • Experience in budget planning and execution for medium- to large-sized organizations;
  • Knowledge of the United Nations system — key policy issues, as well as the Organization’s regulations and rules, and administrative functions/procedures;
  • Knowledge of and experience in building and sustaining international networks and partnerships;
  • Demonstrable commitment to staff welfare and gender mainstreaming;
  • Fluency in English, along with excellent drafting and presentation skills;
  • The ability to interact with colleagues of diverse ages, national, cultural and religious backgrounds and with political representatives and diverse ethnic, cultural, and political communities;
Other desirable experience/competencies include:
  • Fluency in one other official language of the United Nations — knowledge of French and/or Japanese would be advantageous;
  • Demonstrable experience in managing and implementing academic projects or initiatives-- experience leading higher education institutions would be advantageous;
Applications from women and young professionals are especially encouraged.
Approximate net salary (free of tax) of US$118,000 p.a. (single status) – US$131,000 p.a. (with dependents) including post adjustment. Post adjustment is subject to change.
The post carries the standard set of United Nations benefits and entitlements for international positions in the UN Common Systems, including participation in the United Nations Joint Staff Pension Fund, the possibility of participation in a health insurance programme, education grant, removal expenses and home leave. For more information, please visit
The Rector reserves the right to appoint a candidate at a level below the level advertised.
Duration of Contract:
This is a full-time fixed-term appointment. The period of initial contract would be for a term of one year with a likelihood of renewal on the basis of excellent performance. The mandatory retirement age in the United Nations is 65 years.
Staff members of the United Nations University are international civil servants subject to the authority of the Rector and may be assigned to any of the activities or offices of the United Nations University.
Starting Date: As soon as possible (earliest in October 2016).

Interested applicants are encouraged to apply online and should submit a UNU Personal History (P.11) formaccessible on the UNU website with a letter of application, including full curriculum vitae and names and addresses and fax numbers of three referees. The letter of application should set out how your qualifications and experience match the requirements of the position and must accompany your application. All shortlisted applicants will be required to complete a written assignment.
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