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Thursday, September 8, 2016

FINANCE OFFICER



Job Title: Finance Officer (Zambian Nationals Only) – Fixed term appointment (2 years) – renewable
Job no: 498695
Work type: Fixed Term Staff
Location: Zambia
Categories: Finance and Administration, Internal Audit Management, Operations and Business Management, NO-2
Purpose of the Position
The incumbent will work under the general supervision of the Chief of Operations for general direction and guidance. The Officer will be responsible for providing support to Chief of Operations and colleagues in the CO by administering and executing a variety of professional and technical financial transactions and processes, applying theoretical skills and thorough knowledge of organizational goals, objectives, rules, regulations, polices and procedures to complete the tasks.
The Finance Officer when supervising support staff will be responsible for planning and guiding work in progress and for reviewing work completed by subordinate staff to verify accuracy and compliance with International Public Sector Accounting Standards (IPSAS), UNICEF Financial Regulations and Rules, policies, procedures, guidelines and standards of accountability and ethics.
Key Expected Results
1.  Control of accounts
  • Process and/or review (as per delegated authority) the accurate and timely processing submission of payments (e.g. MIP, travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies and procedures and standards of accountability and ethics. Take timely action on outstanding accounts to resolve pending issues. This includes dialogue and follow up with the GSSC to facilitate timely processing of financial transactions submitted to the center.
  • Process/supervise (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash.
  • Process/supervise cash receipts, ensuring their timely deposit and recording in UNICEF systems.
  • Review application of internal controls related to transactions, ensuring due process and documentation of all financial transactions.
  • Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action. Review accounting records to identify discrepancies and initiate corrective action and follow up with HQ.
  • Prepare and/or provide quality assurance over mandated management/statutory office financial and accounting reports to UNICEF Board/Bodies/Donors, verifying the reliability of data and compliance with organizational guidelines. Prepare required reports and statements for Head of Office and HQ, and coordinate and supervise monthly, mid-year and year-end financial closures.
  • Collaborate with oversight bodies (e.g. UNBOA, OIAI, Evaluation Office, JIU, donors, etc.) to provide answers to request; and engage with the appropriate colleagues to resolve observations and recommendations raised in a sustainable and efficient manner.
2. Treasury and cash management
  • Manage bank accounts transactions and operations in accordance with UNICEF/UN financial regulations, rules, policies, procedures and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests rates. Keep Supervisor and relevant colleagues informed for timely action.
  • Provide current information on cash positions/forecasts or status of accounts for action by the Supervisor and/or other stakeholders. Recommend and/or take actions to ensure availability of resources for programs and operations.
  • Submit monthly bank statements to the GSSC for reconciliation and take appropriate corrective actions on findings identified by the Center.
3.  Knowledge and capacity building
  • Promote culture of highest ethical standards and behavior in management of UNICEF’s resources.
  • Support initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
  • Participate and/or organize training and learning events to build capacity of stakeholders/partners.
  • Act as Super-user for Finance in SAP (VISION), provide training and orientation to staff on its use related to Financial processes. Liaise with Global Help Desk for Finance related trouble shooting and monitor responses to Held Desk calls.
 4. Support to financial planning and management
  • Provide support to the financial planning process for CPMP by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning. Provide financial operations support throughout the financial planning process.
  • Provide technical and operational support on the application, interpretation and implementation of operational policies, procedures and guidelines to the Representative and CO colleagues and stakeholders. Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines to meet objectives.
  • Prepare and/or monitor financial exception reports to assess unusual activities and transactions and investigate anomalies and keep Supervisor informed for timely action.
  • Review financial risks in the transactions carried out by the office and raise flags when action is needed by management.
  • Support preparation for the audit and follow up on audit recommendations closure and sustainability.
  • Review and provide advice / quality assurance for PCA budget submission and financial data in donor proposals and donor reports. Prepare and analyse financial data for budget estimates and financial planning. Review periodic Finance reports including donor reports to ensure they are accurate and are submitted on time.
Qualifications of Successful Candidate
  • A University Degree in accounting, financial management or other related financial field is required. Supplemental formal financial / accounting training may be accepted if University degree is not in a related financial field. Diploma qualification in CIPFA is acceptable in lieu of relevant University degree, or its equivalent.
  • A minimum of 2 years of professional experience in financial management or audit in an international organization and/or large corporation is required. Experience in a UN system agency or organization some of which served in a developing country is an asset.
  • Advanced knowledge of Microsoft Office, especially Excel required.
  • Experience in database packages, web based management systems and ERP systems (preferably SAP financial modules) is an asset.
  • Experience with IPSAS and/or IFRS is an asset.
  •  Experience in managing a team is an asset.
  • Fluency in English is required. Knowledge of another UN working language is desirable.
Competencies of Successful Candidate
Core Values
  • Commitment
  • Diversity and Inclusion
  • Integrity
Core competencies
  • Communication  I
  • Working with People  I
  • Drive for Results  II
Functional Competencies
  • Applying Technical Expertise
  • Analyzing  I
  • Following instructions and procedures II
  • Planning and Organizing II
  • Leading and supervising I
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Remarks
Please note that this is a re-advertisement.  Previous applicants need to reapply again on-line.
Applications close: 13 Sep 2016 Jordan Standard Time

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