Position: Project Finance Officer (1)
Duty Station: Lusaka 
Role Purpose
To  implement  financial procedures and policies of Save the Children and be responsible for preparing donor financial reports, budgeting,, maintaining cash controls, maintaining accounts payable and processing of all office payments related to cash transfer and other projects.
Key areas of accountability:
Budgeting & Reporting
  • Administer, balance and reconcile cash transfers to beneficiaries through different modes ( Mobile transfer, banks and agents etc)
  • Keep track of all reporting requirement of cash transfer project and prepare donors financial reports of the project as per donors requirements
  • Assist budget holders to revise project budget as per SCI budgeting cycle and support them in updating detail implementation plans (DIP) and SOF Loaders
  • Systematic filing of payment vouchers and program advance retirements and contract with different service providers
  • Assist in reconciliations of Bank account on Bi-weekly & monthly Bank recon by 5th of the every month
  • Assist Budget Holders in preparation of monthly Budget Vs Actual (BVA) reports
  • Ensure BVA minutes are documented
  • Assist with detailed monthly transactions reports for Budget Holders and have conclusive BVA meetings with relevant budget holders and keep track of actions agreed
  • Prepare reconciliation of programme advances on monthly basis before Agresso monthly soft closure and chase from relevant staff proactively
  • Organize project specific audit as per donor’s requirements and prepare financial statements for audit.
  • Implement auditors recommendations as per their management letter
  • Keep track of project income and follow up from donors accordingly
  • Responsible for ensuring that payments are done accurately, timeously and within projected monthly cash flow
  • Capture data correctly and timeously on GLACOS into Agresso
  • Ensure meet SCI stipulated deadlines like Agresso soft close, cash flow requests, etc.
  • Raise JVs and ensure approval before filing
  • Receipt and ensure that receipted cash is deposited within 48hrs of being received.
  • Make on line and cheque payments
  • Ensure all payments are correctly coded
  • Ensure sufficient funds in bank account to be able to make payments of the project
  • Liaise with Logistic to ensure Invoices are settled within shorted possible time
  • Ensure all supporting documents and vouchers are authorized and approved before payments are effected
  • Custodian of all accountable documents
  • Facilitate adherence to statutory requirements like withholding tax
  • Facilitate adherence to the requirements of Zambia Revenue Authority
  • Ensure compliance and remittance  of personal levy
  • Ensure all donors compliance requirements related to the project are being adhered
Cash flow management:
  • Assist prepare Field Office quarterly forecasts and cash flow projections and ensure that management and Budget Holders are aware of implications.
  • Assist Finance Coordinator Review monthly projected expenditure in the cash flow against actual 
Support to staff:
  • Ensure that staff understand financial policies and procedures including payment procedures and account coding.
  • Ensure that staff understand financial policies and procedures including payment procedures
  • Provide training on coding and completion of finance forms when necessary
  • Assist in assessment of sub grantees and vetting process
  • In liaison with Logistics, verify entries in Log Books for vehicles, motor bikes & Genset
  • Liaise with Logistics in review of fuel reconciliations and payments of the project vehicles
  • Assist with audit and undertake verification for procured materials distributed to beneficiary communities
The post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Child Safeguarding
  • The post holder has to assume the position responsibilities in a way that reflects SC commitment on child safety according to the Child Protection Policy
Qualifications and Experience:
  • Accounting Diploma, ZICA Licentiate or ACCA Part 11,
  • 3 years relevant work experience in NGO sector in similar position,
  • Good computer skills and high proficiency in excel spreadsheets,
  •  Good knowledge of accounting packages especially Agresso accounting system,
  • Must be a paid up member of Zambia Institute of Chartered Accountants (ZICA).
Location: Lusaka, Zambia
Contract – Full-Time
Closing date: Tuesday 4 October 2016
All jobs close at midnight UK time on the date specified
To apply for this job please visit the following URL:
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