Thursday, September 29, 2016


Position: Project Finance Officer (1)
Duty Station: Lusaka 
Role Purpose
To  implement  financial procedures and policies of Save the Children and be responsible for preparing donor financial reports, budgeting,, maintaining cash controls, maintaining accounts payable and processing of all office payments related to cash transfer and other projects.
Key areas of accountability:
Budgeting & Reporting
  • Administer, balance and reconcile cash transfers to beneficiaries through different modes ( Mobile transfer, banks and agents etc)
  • Keep track of all reporting requirement of cash transfer project and prepare donors financial reports of the project as per donors requirements
  • Assist budget holders to revise project budget as per SCI budgeting cycle and support them in updating detail implementation plans (DIP) and SOF Loaders
  • Systematic filing of payment vouchers and program advance retirements and contract with different service providers
  • Assist in reconciliations of Bank account on Bi-weekly & monthly Bank recon by 5th of the every month
  • Assist Budget Holders in preparation of monthly Budget Vs Actual (BVA) reports
  • Ensure BVA minutes are documented
  • Assist with detailed monthly transactions reports for Budget Holders and have conclusive BVA meetings with relevant budget holders and keep track of actions agreed
  • Prepare reconciliation of programme advances on monthly basis before Agresso monthly soft closure and chase from relevant staff proactively
  • Organize project specific audit as per donor’s requirements and prepare financial statements for audit.
  • Implement auditors recommendations as per their management letter
  • Keep track of project income and follow up from donors accordingly
  • Responsible for ensuring that payments are done accurately, timeously and within projected monthly cash flow
  • Capture data correctly and timeously on GLACOS into Agresso
  • Ensure meet SCI stipulated deadlines like Agresso soft close, cash flow requests, etc.
  • Raise JVs and ensure approval before filing
  • Receipt and ensure that receipted cash is deposited within 48hrs of being received.
  • Make on line and cheque payments
  • Ensure all payments are correctly coded
  • Ensure sufficient funds in bank account to be able to make payments of the project
  • Liaise with Logistic to ensure Invoices are settled within shorted possible time
  • Ensure all supporting documents and vouchers are authorized and approved before payments are effected
  • Custodian of all accountable documents
  • Facilitate adherence to statutory requirements like withholding tax
  • Facilitate adherence to the requirements of Zambia Revenue Authority
  • Ensure compliance and remittance  of personal levy
  • Ensure all donors compliance requirements related to the project are being adhered
Cash flow management:
  • Assist prepare Field Office quarterly forecasts and cash flow projections and ensure that management and Budget Holders are aware of implications.
  • Assist Finance Coordinator Review monthly projected expenditure in the cash flow against actual 
Support to staff:
  • Ensure that staff understand financial policies and procedures including payment procedures and account coding.
  • Ensure that staff understand financial policies and procedures including payment procedures
  • Provide training on coding and completion of finance forms when necessary
  • Assist in assessment of sub grantees and vetting process
  • In liaison with Logistics, verify entries in Log Books for vehicles, motor bikes & Genset
  • Liaise with Logistics in review of fuel reconciliations and payments of the project vehicles
  • Assist with audit and undertake verification for procured materials distributed to beneficiary communities
The post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Child Safeguarding
  • The post holder has to assume the position responsibilities in a way that reflects SC commitment on child safety according to the Child Protection Policy
Qualifications and Experience:
  • Accounting Diploma, ZICA Licentiate or ACCA Part 11,
  • 3 years relevant work experience in NGO sector in similar position,
  • Good computer skills and high proficiency in excel spreadsheets,
  •  Good knowledge of accounting packages especially Agresso accounting system,
  • Must be a paid up member of Zambia Institute of Chartered Accountants (ZICA).
Location: Lusaka, Zambia
Contract – Full-Time
Closing date: Tuesday 4 October 2016
All jobs close at midnight UK time on the date specified
To apply for this job please visit the following URL:


NGO JOBS ICT JOBS Lusaka Finance Accountant Agriculture Administration Health Human Resources Sales Kitwe Lecturer Civil Engineer Solwezi Consultancy Legal Jobs SCHOLARSHIPS Education MEDIA AND COMMUNICATIONS Driver Jobs Mining Jobs Ndola Procurement Jobs Monitoring and Evaluation Electrical Engineering Telecommunications MTN Zambia First Quantum Minerals Ltd Project Manager Airtel Zambia ZRA Zambia Revenue Authority Community Development Jobs Kasama LMC Lumwana Mining Company Limited Marketing Zamtel Save the Children World Vision Environmental Jobs Kabwe Malawi Jobs Research Graduate Trainee Standard Chartered Bank CARE INTERNATIONAL ZAMBIA Zimbabwe AWF African Wildlife Foundation Choma GOVERNMENT JOBS Mechanical Engineering NAPSA National Pension Scheme Authority PwC Teaching Jobs UN United Nations Zambia Sugar Plc Afdb African Development Bank Mopani Copper Mines PLC Security Jobs AB Bank Zambia Customer Care FINCA Zambia MU MULUNGUSHI UNIVERSITY PATH INTERNATIONAL RDA Road Development Agency UNICEF US Embassy in Zambia BANKING JOBS CHAI Clinton Health Access Initiative COMESA Chipata FHI360 Mongu SNV ZAMBIA Sandvik Economist Internship Livingstone Plan International WaterAid Zambia Zambia Banks Zanaco Zambia National Commercial Bank AU African Union Access Bank BOZ Bank of Zambia CRS Catholic Relief Services Cavmont Bank Chingola Copperbelt Energy Corporation Democratic of the Congo Kalulushi SADC Southern African Development Community USAID Zambia BancABC Copperbelt University ECOBANK ZAMBIA Kalumbila Librarian Lubambe Copper Mine Limited UNZA University of Zambia ZTB Zambia Tourism Board Barclays Bank Zambia Center for Infectious Disease Research in Zambia Climate Change and Environment Copperbelt EGPAF Elizabeth Glazer Pediatric AIDS Foundation ERB Energy Regulation Board Lusaka University OXFAM Volunteering WFP World Food Programme ZEMA Zambia Environmental Management Agency ZICTA Zambia Information n Communications Technology Authority Zambia Breweries Plc Atlas Copco Zambia Aviation Jobs Citibank DBZ DEVELOPMENT BANK OF ZAMBIA Human Rights Jhpiego MEDICAL STORES LIMITED Mazabuka Ministry of Gender and Child Development NEPAD NPA National Prosecution Authority National Airports Corporation National Breweries PC Population Council PSI Puma Energy International Restless Development The World Bank UNDP VSO Voluntary Service Overseas ZIPAR Zambia Institute for Policy Analysis and Research ZNBS ZAMBIA NATIONAL BUILDING SOCIETY Zambia Red Cross Society ACC Anti Corruption Commission Zambia Abt Associates Blantyre British Council in Zambia CIVIL SERVICE JOBS Chamber of Mines of Zambia Chibombo Chililabombwe Chirundu Coca Cola Customer Support - Technical Support Danish Refugee Council ELECTORAL COMMISSION OF ZAMBIA ESAMI Eastern and Southern African Management Institute FNB FIRST NATIONAL BANK ZAMBIA Finca Malawi Food and Nutrition HPCZ Health Professions Council of Zambia Hospitality Jobs IRC International Rescue Committee Insurance Jobs Islamic Relief Kasumbalesa Konkola Copper Mines plc Legal Aid Board Lilongwe Lumwana MKUSHI MPIKA Maamba Collieries Limited Marie Stopes Zambia Ministry of local government and housing Mufulira NCC NATIONAL COUNCIL FOR CONSTRUCTION NFNC National Food and Nutrition Commission NHA National Housing Authority NLACW National Legal Aid Clinic for Women NRFA National Road Fund Agency NU Northrise University National Milling Corporation PACRA Patents and Companies Registration Agency PACT PIA Pensions and Insurance Authority Peace Corps Zambia Purchasing - Supplies Manager Records Management Rural Electrification Authority SUPPLY CHAIN Statistician Veterinary Council of Zambia WHO World Health Organization WWSC Western Water and Sewerage Company Workers Compensation Fund ZAWA Zambia Wildlife Authority ZDA Zambia Development Agency ZESCO Zambia Electricity Supply Corporation Limited ZICA Zambia Institute of Chartered Accountants ZWMA Zambia Weights and Measure Agency Zambia Catholic University