Our client is a Statutory Institution.
FINANCE & ADMINISTRATIVE ASSISTANT
To provide administrative and financial support to the Provincial Office.
To provide support in the management of the provincial office;
Coordinate all incoming and outgoing correspondence;
Maintain a register of all queries and responses submitted to the provincial office;
Maintain hardcopy and electronic office filing system;
Perform general cleric duties to include but not limited to photocopying, faxing, mailing, and filing;
Support staff in assigned project work;
Meet, receive and attend to clients and visitors;
Set up accommodation and transport arrangement for staff and visitors;
Maintain office inventory;
Maintenance of fixed asset register;
Maintain the provincial cash books;
Maintain petty cash for the province;
Support the preparation of a monthly reconciliation statement;
Process all payments at the provincial office;
Ensure all transactions processed at the provincial office comply with policy;
Ensure backup documents are properly and systematically filed;
Prepare monthly financial reports for approval by Provincial Coordinator;
Ensure cleanliness and high standards of hygiene of the office and maintenance of office equipment, and
Support the preparation of unit monthly and quarterly work plan and budgets.
KNOWLEDGE, SKILLS AND EXPERIENCE:
Grade Twelve (12) Certificate
Diploma in Business Administration, Accounts, Finance, Management Studies and any related field
Ability to work Independently
Excellent communication skills
Two (2) years working experience
• The ideal candidate is expected to be of sober character, intelligent, a team player and able to work to achieve set goals.
Interested Candidates can email their CVs (in Microsoft word only) to firstname.lastname@example.org and cc: email@example.com. Closing date is 30th October 2016.
– The position title being applied for should be included in the subject of your e-mail.
– Your attachments must bear the position title you are applying for and your full name.
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