Expanded Church Response (ECR) is a faith-based organization implementing OVC, GBV, HIV/AIDS, and other programs to mitigate human suffering and bring transformational development.

ECR has implemented programs funded by USAID, European Union, UNICEF, and Global Fund either directly or through a range of highly regarded local and international organizations. Working with partners like these, the private sector, and government, we are seeing communities awakened to new ways to improve quality of life for the most vulnerable, and rise up to be the key to their own transformation.

JOB TITLE: Grants Accountant

LOCATION: Flexible to operate either Copperbelt or Lusaka


To support the Finance Manager in ensuring compliance with grant, organizational and statutory policies and regulations and ensuring proper recording keeping. The position requires a thorough knowledge of GAAP accounting principles and double entry computerized accounting systems.


Post-holder reports to: Finance Manager

Staff reporting to this post: Assistant Grants Accountant (s)


Coordinates the accounting functions related to all sub grants
Proposing policies and procedures related to sub grant management
Maintaining and updating the Database for all sub grants
Maintaining the contract files, budgets, and all vital corporate documents such registration documents and policy documents for Partners
Prepare monthly age analysis report for all sub partners
Ensure timely retirement of advances/Grants by Community Based Organizations (CBOs)/Faith Based Organizations (FBOs) and Sub-Receipients (SRs)
Ensure all retirements have complete and adequate documentation; including (but not limited to) cash deposit receipt, bank deposit slip, Activity report, receipts, invoices, payment schedules etc. (as applicable)
Post journal entries and Deposit Vouchers on a weekly basis.
Submit a signed copy listing PVs, JVs and DVs respectively with the attachments to FM for Review
Prepare Balance sheet reconciliations and submit to FM for review by 10th of every month.
Assist the FM in preparation of the Monthly and quarterly Financial reports
Supervise the Assistant Grants Accountant
Conduct field and desk appraisals for CBOs/FBOs/SRs to assess their capability & strategic fit with ECR
Identifies financial capacity gaps of CBOs/FBOs/SRs before MOUs/agreements/Contracts are signed and/or before funding
Conduct pre-award trainings for partners (CBOs/FBOs/SRs) and ensure donor and ECR policy and procedures are effectively communicated
Assess the environment of CBOs/FBOs/SRs (internal and external) risks and contribute to the development of clear plans on how to manage the risks
Builds capacity of partners in financial management where there are gaps
Ensure timely disbursements of funds to partners
Review CBOs/FBOs/SRs reports, track the utilization of funds disbursed & balances and timely communicate any recommendations to CBOs/FBOs/SRs in writing,
Ensure CBOs/FBOs/SRs submit retirements by 10th of the following month
Carries out follow-up visits to partner to monitor partner performance
Reviews partner grant expenditure against approved budgets and activity plans to ensure compliance with donor requirements and ECR policies and procedures
Develop a system for tracking CBOs/FBOs/SRs expenditure against budget
Support the interpretation of budget lines to partners
Ensure proper filling of all reports/retirements from CBOs/FBOs/SRs
Submit monthly expenditure report and Balance sheet Reconciliations on all CBOs/FBOs/SRs to finance Manager by 10th of every month
Perform other duties as assigned by Superiors within the professional ambit


Recognised accounting qualification; ACCA, CIMA, ZICA
At least 5 year’ s experience in managing USAID/EU grants
Proven knowledge and experience of computerised systems, preferably with accounting packages
Ability to manage competing tasks
Donor reporting experience;
Commitment to the aims and objectives of ECR
Ability to work with minimal supervision
Ability to work as an effective member of the Team
Ability to communicate effectively in English orally and in writing

If you have what it takes send your updated CVs and academic / professional qualification to, closing date is 28th October 2016 at 17:00 hrs.
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