UNITED STATES PEACE CORPS Peace Corps Zambia wishes to invite applications from suitably qualified persons to fill the position of Programming & Training Specialist (PTS) for Community Health Improvement Project (CHIP)
Location : Lusaka
Starting Salary: ZMW 190,187.00/Annum
Work hours : Full-time; 40 hours/week
The Programming and Training Specialist (PTS) is one of two PTSs who provide backstopping support to the Peace Corps Program Manager for the Community Health Improvement project. This includes: assisting with Volunteer site development, management of the technical component of Pre-Service Training and provincial trainings; assistance during Volunteer In-Service Trainings; liaising with Host Country Counterparts and other organizations; maintenance of events, data and travel calendars; maintenance of site development and site history files; and participation in project planning and implementation activities.
Assistance with Volunteer site identification and development
Under the direction of the Program Manager (PM), and in close collaboration with provincial staff, assist with identifying sites for new volunteers, 3rd year extension volunteers, and replacement sites;
Under the guidance of the PM, and in collaboration with provincial staff, participate in the site development process by facilitating community meetings, conducting follow-up visits for the site preparation work, such as final monitoring of housing development, and negotiating resolutions of delays in site development work by the community;
Review Community Agreements to be signed by Ministry of Health and village officials concerning the relationship between MOH, village, volunteer and Peace Corps;
Develop and maintain files/database of site development and site histories which include Community Agreements and Site Prep forms, and ensure that an agreement has been completed and filed for each Volunteer post.
Coordinate Technical Training for the CHIP Pre-Service Training (PST)
PTS will be based at the training center for the 11-week PST. During this period the main responsibilities will be:
CHIP PST Preparations and Planning: conduct preliminary needs assessment and planning work for PST, including soliciting and reviewing feedback from previous PSTs; participate in the general training of trainers prior to PST;
PST Implementation and Facilitation: work with the PM and Technical Trainers to design and deliver training sessions to address identified competencies. This also includes coordinating training activities of the technical trainers, resource volunteers and the guest trainers/speakers. Additionally, coordinate the logistical needs of the technical training (e.g., site visits, hands-on activities) and monitor progress being made during training whilst giving timely and appropriate feedback to the relevant training staff, the PM, the Training Manager and the Trainees;
PST Closure: work with Technical Trainers to prepare the final report for the Technical Component of PST. Will also participate in the PST debriefing meeting.
Periodic provincial based trainings will be held for volunteers, counterparts and government officials. The PTS responsibilities will include:
Workshop Preparations and Planning: conduct preliminary needs assessment and planning work for workshop content, liaise closely with provincial team on venue and logistics, ensure timely submission of funds requests and retirement of funds advanced to admin;
Workshop Implementation and Facilitation: work with the PM design and deliver training sessions to address identified competencies, monitor progress being made during training whilst giving timely and appropriate feedback to the relevant participants and PM.
Conduct Volunteer site visits to provide personal and technical support as deemed needed/appropriate by the PM;
Meet with local officials and authorities, government and traditional, to discuss Volunteer site placements, issues and progress;
Work with the PM to facilitate communication and field questions from Volunteers;
Inform PMs, Medical Officers and/or Country Director on Volunteer issues of special concern;
Attend and provide guidance during Provincial Meetings as needed;
Assure most recent quarterly reporting forms are available to Volunteers (e.g. make sure electronic copies are available at provincial houses), and follow up with Volunteers to ensure that reports are submitted in a timely fashion.
General In-Service Training (IST) and Mid-Term Conference (MTC) Assistance
Co-facilitate technical project ISTs & MTCs and assist with other projects’ IST & MTC sessions as needed;
Assist with logistics as needed.
Liaison with Host Country Counterparts and other organizations
Establish relationships with counterparts from Department of Health, and others partners at national, provincial and district levels;
Attend meetings with DOH and other partners as needed;
Identify weaknesses with host country counterpart relations and devise and implement strategies for improvement;
Identify and maintain contact with actual and potential counterpart organizations and NGOs;
Distribute project summary reports to Government officials, Volunteers & collaborating agencies;
On a quarterly basis, update records of partner contacts at National, Provincial and District levels, including names, accurate mailing addresses, email addresses, and phone and fax numbers.
Participate as a collaborative team member in a multicultural work environment;
Maintain a database of all volunteer quarterly reporting data;
Understand and represent PC Policies to Volunteers and Counterparts;
Coordinate project activity and travel calendar;
Maintain up to date Volunteer data in the database;
Coordinate CHIP volunteer participation in the World Wise Schools program;
Assist with development and maintenance of the CHIP monitoring and evaluation plan;
Lead the coordination and reporting on of a Peace Corps initiative, such as gender, youth, or information communication technology,
Provide reports on the following: – Site Visits conducted (as they occur); – World-Wise Schools program (annually); – Any special meetings or conferences attended;
Project and P & T Team Planning
Attend all program and training meetings;
Participate in annual budget and programming planning meetings;
Assist with development of Center requests as needed;
Assist with development and revision of CHIP Project Plan;
Provide support to PM as needed, (e.g. send project related letters /faxes, arrange meetings, prepare materials prior to meetings, site visits and trainings, etc.).
Volunteer Safety and Security
Proactive and supportive of the PCZ Safety and Security policies and procedures. Coordinate the Emergency Action Plan in collaboration with provincial staff when requested.
Occasional Money Handler
The PTS may be required to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PTS may also be required to courier cash to PC trainees or volunteers. The PTS will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PTS will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
Safety and Security
Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures. Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD). Assists Program Managers s to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files. Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP). Acts as duty officer, as needed. Must be knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
In order to be selected for this position, the applicant must be a Zambian Citizen, must not have been employed in intelligence-related activities, and must submit a typed cover letter and CV that clearly documents how they meet each of the following requirements;
Minimum of a Degree in social science or health related field, preferably with emphasis on rural community development.
Minimum 3 years’ experience in the field of health related work in Zambia including working with Peace Corps programming and training activities, and hands-on experience in grass roots development methodologies.
Knowledge of the Zambian context of rural development and HIV/AIDs including Peace Corps’ approach to development.
Must have a demonstrated ability to work as a team member in a very fast paced and multi-cultural setting.
Must have an excellent working knowledge of the English language (spoken and written) including proficiency in word processing and spread sheets.
To apply, submit an application letter that clearly addresses the Required Qualifications, CV and list three references. Applications must arrive at the Peace Corps Office on or before the closing date of November 9, 2016.
Only short-listed candidates will be notified and no telephone inquiries will be entertained. Address applications to:
The Human Resources Specialist, Peace Corps Zambia, Plot 71A Kabulonga Rd. P.O. Box 50707, Lusaka, Zambia Email: firstname.lastname@example.org clearly stating your name and position applied for in the subject line
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