Our client is a Statutory Institution.
To provide efficient and effective central registry support service for the Institution.
To maintain the Institutions central registry system including storing, arranging, indexing and classifying records;
Facilitating the development of filing systems and maintaining these to meet administrative, legal, and financial requirements;
Devising and ensuring the implementation of retention and disposal schedules;
Overseeing the management of electronic and/or paper–based information;
Setting up, maintaining, reviewing, and documenting records systems;
Ensuring compliance with relevant legislation and regulations;
Preserving the Institution’s corporate memory and heritage;
Managing circulation/transfer of records and documents;
Responding to enquiries relating to items maintained I the registry and as required, search for and provide information for Directorates;
Sorting information and documents for filing according to database and record management system protocols;
Classifying and coding documents for inclusion in the database and record management systems;
Remove active files for archiving, and
Registration and dispatch of outgoing mail.
KNOWLEDGE, SKILLS AND EXPERIENCE:
Grade Twelve (12) school certificate
Diploma in Records Management/Library Studies
Effective communication and organizational skills
Excellent computer skills including the ability to operate computerized library, database and graphics programmes at proficient level
Accuracy and attention to detail
Tact and discretion for dealing with confidential information
At least Three (3) years’ experience in a similar position
• The ideal candidate is expected to be of sober character, results oriented with ability to work under minimum supervision.
Interested Candidates can email their CVs (in Microsoft word only) to email@example.com and cc: firstname.lastname@example.org. Closing date is 30th October 2016.
– The position title being applied for should be included in the subject of your e-mail.
– Your attachments must bear the position title you are applying for and your full name.
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