British Council Zambia Jobs


Job Title: Program Administrator – Zambia

Region: Sub Saharan Africa
Country: Zambia
Location: Lusaka
Department: Partnerships
Job Category: Project Management
Pay Band: Pay Band 4

Vacancy Description

Pay band: 4/H;
Duration: 1 year fixed term contract, up to 30th January 2018.

Must have rights to work and live in Zambia

Purpose of job:

Provision of administrative and financial support to implementation of programme activity
Accountabilities

Responsible for a full range of administrative tasks related to programme delivery
Accountable for all office errands and logistics
Act as main point of contact with BC IT colleagues and must ensure that all IT and office equipment functions effectively
Accountable for ensuring that logistics and procurement support to ZESSTA team is running smoothly
Knowledge management, record keeping and archiving

Responsibilities

1. General Office Administration

Sign for and distribute all mails and packages received.
Support the production and distribution of workshop and event amenities and materials Hotel/flight bookings for visitors from outside Zambia and staff travelling out of Zambia.
Update internal directories (e.g. staff names, phone numbers)
Ensure that office equipment and supplies are available for use. Process requests for office supplies, telephone, scanner, copier, internet maintenance. Maintain stocks of standard office stationery and supplies.
2. Systems Support

Facilitate the appropriate access to IT and other systems for visitors and staff
Support the process of vendor set up, raise and goods receipt purchase orders in line with agreed standards and processes
Ensure that all IT equipment provided for the use of ZESSTA staff is in good working condition and functions as expected
3. Knowledge Management and Record Keeping

Ensure that a good filing structure is designed and implemented on the central G-drive
Upload and file all ZESSTA administrative and financial documents on shared repositories and G drive as necessary
4. Financial administration

Provide financial support to the Project officer and programme team members, including raising of purchase orders, getting quotes from suppliers and tracking payments.

Experience: General administration and logistics, experience in projects and computer skills.

Qualifications: University Degree or diploma in Business Administration

BC Core Skills.pdf

BC Behaviour.pdf

Program Administrator – Zambia.pdf

Deadline: 30 Nov’2016 @ 23:59 UK Time

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